Admin Assistant I - Austin - LJA ENGINEERING

    LJA ENGINEERING
    LJA ENGINEERING Austin

    11 hours ago

    Full time $38,000 - $65,000 (USD) per year *
    Description

    WHAT LJA HAS TO OFFER

    LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

    WHAT MAKES LJA DIFFERENT

    At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

  • Employee-owned. Client-focused
  • Employee Stock Ownership Plan (ESOP)
  • Consistently ranked as a Top Workplace
  • Internal recruitment team, in-house training, and a marketing department specific to our industry
  • We celebrate flexibility, allowing every team and office to lead with their proven approach
  • Our culture champions continuous learning and personal growth
  • We believe success comes through constant evolution and communication
  • We are passionate about having fun and making money, all while creating impact

    • POSITION OVERVIEW: As an Admin Assistant I at LJA Telecom, you will be responsible for administrative and reception support, including drafting and editing documents, coordinating office operations, and assisting with technology and event needs. The position requires at least one year of experience, proficiency in Microsoft Office, and strong communication and proofreading skills. Success in the role also relies on teamwork, attention to detail, and the ability to perform well under pressure and deadlines.

    A TYPICAL DAY MIGHT INCLUDE:

  • Assist with overflow work from administrative assistants and fill in for the office receptionist
  • Prepares letters, transmittals, memos, reports, forms and other business correspondence
  • Edits documents (, letters, reports, etc.) prior to client submittal. Files correspondence and other documents
  • Interfaces with accounting to open new jobs and ensure proper billing
  • Data entry
  • Creates project work order files
  • Assists with handling miscellaneous request, office building issues, and coordination of office events
  • Assists as backup for ordering routine supplies for office supplies
  • Assist with scheduling conference rooms for meetings and setup of beverages and food
  • Assists with troubleshooting pc, tv and sound bar needs in conference rooms for meetings and brown bags
  • Assists with troubleshooting issues with printers and plotters prior to service call
  • Assists with project and department administration and coordination as required
  • Receives and directs visitors, clients and applicants to proper individual
  • Receives and relays incoming calls and takes messages in a timely manner
  • Handles administrative and reception tasks as and when required
  • Other tasks, as assigned

    • REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

  • High School Diploma

    • REQUIRED QUALIFICATIONS:

  • Must be fluent in Spanish and English
  • 1+ years of experience
  • Excel, Word, Outlook and PowerPoint knowledge
  • Excellent proofreading and editing skills
  • Strong written and verbal communication skills

    • IDEALLY, YOU SHOULD ALSO HAVE:

  • Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines

    • LEVEL UP WITH LJA

    At LJA, we're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big We want you to be part of it. Your future grows here

  • Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's.
  • Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
  • Family Support: Paid maternity and parental leave to help you focus on what matters most.
  • Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
  • Referral Bonuses: Know great talent? Get rewarded for helping us grow.
  • Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
  • Professional Development: Memberships to industry organizations to keep you connected and growing.
  • Career Growth: Great internal mobility opportunities to advance your career.
  • Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

    • To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.

    * This salary range is an estimation made by beBee
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