Administrative Coordinator - Denton, United States - University of North Texas at Dallas

Description

Position Details
Position Information

UNT System Overview
Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at

Posting Title
Administrative Coordinator

Department
UNT-Housing-Admin-163800

Job Location
Denton

Full Time/Part Time
Full-Time

Retirement Eligibility
TRS Eligible

Additional Retirement Information
For more information on retirement plan options, please visit .

Salary Information
Commensurate with experience

Department Summary
The Department of Housing and Residence Life at the University of North Texas is a growing organization, which serves nearly 6,300 students in 15 residence halls. Our department is organized into the following areas: housing operations, residence life, and financial administration. UNT Housing contributes to the mission of the university by promoting safe and inclusive living environments, fostering student connections and campus engagement, and providing diverse learning opportunities.

Position Overview
This position provides support to the Assistant Director for Housing Business Operations. Responsible for monitoring and directing departmental activities related to departemtal inventory, travel, training, education and updates relevant to this area.

Additional Posting Details

Minimum Qualifications
Bachelor's Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.

• Advanced written communication skills.

• Advanced Microsoft Office skills.

• Knowledge of accounting/budgeting procedures.

• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

• Ability to conceptualize, plan and organize multiple programs and assignments effectively.

• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.

• Skill in developing and maintaining good working relationships.

• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Required License / Registration / Certification

Work Schedule
Monday – Friday 8am to 5pm; occasional evenings and weekends.

Driving University Vehicle
No

Security Sensitive
This is a security sensitive position.

EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title
Administrative Coordinator

Physical Requirements
Lifting up to 25 pounds, Sitting, Talk or Hear, Writing, Ability to communicate

Job Duties

o
Provides support to the office area and acts as a resource to assist in the resolution of various administrative matters, including but not limited to providing reception coverage when short staffed.

o
Serve as departmental asset inventory coordinator. Maintains, tracks, and issues inventory and warranty expiration of all departmental assets. Responsible for issuing laptops and related equipment to employees. Oversees and tracks inventory of department telecom phone numbers and on-call cell phones, coordinates phone numbers for new employees and facilitates work orders for revisions of locations, billing, and/or other changes; maintain spreadsheets for tracking such items as security cameras, headsets, cameras, other computer related equipment and accessories.

o
Perform as liaison between housing and other departments and external agencies.Create and develop a variety of working spreadsheets to track a multiple items in budgetary expenditures. Assists with Pcard processes and audits. May assist with the supervision of student employees. Occasionally plan, coordinate and facilitate special departmental events. Other tasks as assigned by supervisor

o
Assess condition, schedules repairs & maintenance for: pianos, recreational equipment, and supplies located in residence halls, manages delivery of procured items to various locations, including residence halls and end users; maintains central housing golf carts safety and/or maintenance issues, handles troubleshooting for in- hall cable service, submits work orders, resolves issues Assists with procuring items thru various vendors using a Pcard, completing IDT's and submitting requisitions; coordinates in-hall staff meal plans, ordering of catering for meetings/events, creating themes for swag items and placing orders. May conduct strategic sourcing research to collect information on vendors, pricing, product specifications.

o
Act as departmental Concur travel expert; manages and monitors upwards of 50+ Concur user profiles, acts as process administrator for all travel requests and expense reports for 50+ users. Troubleshoot technical user errors, fields questions, resolves matters related to expense reimbursements. Develops & conducts travel training for departmental employees, trains and facilitates ongoing implementations, and updates related to policies and processes. Recognizes potential misuse, and compliance for policies and procedures.

Posting Detail Information

Posting Number
S7452P

Position End Date (if temporary)

Special Instructions to Applicants

Quicklink for Posting

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