Document Controls Assistant - Houston, United States - Dashiell

Description

Position Title: Document Control Assistant

Location: 12301 Kurland Drive, Suite 400, Houston, TX 77034

Primary Function

Reporting to the Administrative Supervisor, the Document Control Assistant is responsible for providing support services including, but not limited to, receiving and logging of vendor and client documents, document reproduction activities, and shipping project documentation to clients and project team members.

Essential Duties & Responsibilities

• Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards
• Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
• Prepare various management and project status reports
• Ability to communicate with all levels of management, clients, vendors, and project team members to achieve project objectives
• Receives all deliverables and logs them into the document control system, then creates and distributes them to the clients, vendors, and project personnel.
• Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures
• Maintains documentation logs utilizing the document control system throughout the project.
• Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc.
• Work closely with the project team members on the status of project documents.
• Perform Quality Assurance checks for outgoing transmittal packages including engineering drawing title block correctness, accurate engineering stamp application, and revision controls.
• Perform basic to intermediate word processing, spreadsheet and database assignments
• Monitor status of, perform light duty maintenance as needed, and replenish consumables for large scale printing devices.
• Mail out and/or distribute documents, parcels and other materials
• Ensure work is being performed within the guidelines of our company policies and procedures
• Carries out other duties as assigned

Education & Experience

• High school diploma or equivalent is required.
• Minimum of one year of prior office experience required; engineering industry preferred.
• Must have a current driver's license and a clean driving record

Skill Sets

• Proficient in MS Office and Windows operating system
• Proficient with express shipping software, such as Federal Express and UPS
• Excellent written and verbal communication skills
• Ability to conduct yourself and perform job duties in a professional manner
• Ability to work in a team environment
• Ability to prioritize, manage time well, troubleshoot and work in a fast-paced and deadline driven environment
• Must be organized and detailed oriented with the ability to multi-task
• Flexibility for occasional overtime
• Ability to lift 25lbs on a regular basis
• Ability to stand for long periods of time

Working Conditions

• This job is primarily performed in an office environment.
• Occasionally, work may be performed after normal work hours or on weekends.

Equal Employment Opportunity

Dashiell Corporation is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.

Dashiell Corporation provides a competitive compensation and benefits package. The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more

Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.