Program Coordinator - Chicago, United States - Taleo BE

Description

Department

PSD Data Science:
Willett Research Center
About the Department

The National Institute for Theory and Mathematics in Biology (NITMB) aims to integrate the disciplines of mathematics and biology in order to transform the practice of biological research and to inspire new mathematical discoveries.

NITMB is a partnership between Northwestern University and the University of Chicago. It is funded by the National Science Foundation and the Simons Foundation. The mission of the NITMB is to create a nationwide collaborative research community that will generate new mathematical results and uncover the "rules of life" through theories, datainformed mathematical models, and computational and statistical tools.

The fundamental research done by NITMB will stimulate advances in areas as diverse as the environment, medicine, and technology development.

NITMB is part of the Physical Sciences Division at the University of Chicago.
Job Summary

This position reports to the NITMB Assistant Director and handles a diverse portfolio of responsibilities in the areas of event planning, logistics and accommodations for visitors, and other programmatic functions in support of the Institute's Director, senior leadership, staff, students and visitors in the Institute.

Plans and administers institute events, including technology for remote and inperson meetings. Responsible for activities related to space, marketing, lodging and catering.
Responsibilities

Responsible for planning and administering events in support of NITMB research mission and educational goals, such as conferences, workshops, receptions, lectures, and public events.

Provides support for the appointment process for Visiting Scholars, Visiting Senior Research Associates, Guest Scientists, Postdoctoral Fellows and similar positions.

Provides support for the process of bringing nondegree visiting students to the institute. Assists with onboarding visitors.

Provides confidential administrative support to the Institute's Director, senior leadership, and others, as requested.

Collaborates with NITMB Assistant Director on special events. Manages logistics including securing space, lodging, catering, vendors, and other necessities. Responsible for timely invoice payments related to these events.

Develops and maintains productive working relationships with faculty, staff, and students within the Institute, Physical Sciences Division, and in other university offices.

Creates graphics for events including signs, flyers, social media posts, and name tags.

Responsible for locations and caterers, managing guest lists, and assists with the overall needs to make the activities successful.

Serves as a contact for visitors to counsel on work/life related issues like University IDs, housing, etc.

Responsible for expense reimbursements for speakers and attendees.

Responsible for visitor reimbursement payments.

Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.

May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.

Performs other related work as needed.

Minimum Qualifications


Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a fouryear degree).
Work

Experience:
Minimum requirements include knowledge and skills developed through 57 years of work experience in a related job discipline.
Certifications:Preferred Qualifications


Education:
College degree.


Experience:
Proven ability to manage live and virtual meetings and events.

Experience working in an academic setting.

Experience with standard computer programs such as ,Zoom, MS Office Word, and Excel, standard email and internet applications.

Preferred Competencies
Excellent organizational and communication skills.

Excellent problemsolving skills

Works effectively as part of a team and independently.

Takes initiative and organize and complete projects with minimal supervision.

Attention to detail.

Considerable interpersonal skill in dealing with visitors and administrative skill in dealing with attendant issues (visas, reimbursements, etc.)

Application Documents
Resume (required)

Cover letter (preferred)

When applying, the document(s)


MUST
be uploaded via the

My Experience

page, in the section titled

Application Documents

of the application.

Job Family

Administration & Management
Role Impact

Individual Contributor
FLSA Status

Non-Exempt
Pay Frequency

Biweekly
Scheduled

Weekly Hours

37.5
Benefits Eligible

Yes
Drug Test Required

No
Health Screen Required

No
Motor Vehicle Record Inquiry Required

No
Posting Statement

The University of Chicago is an

Affirmative Action/Equal Opportunity/Disabled/Veterans

and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

For additional information please see the

University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call

or submit a request via

Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.

A conviction does not automatically preclude University employment.

Rather, the University considers conviction information on a casebycase basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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The Report can be accessed online at:
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