Administrative Services Director - Troutdale, OR
2 days ago
Job description
Job Summary: Plans, organizes and controls the administrative services functions necessary to effectively operate and meet the expectations of a residential educational & training school in line with requirements established under a negotiated contract with the U.S. Government. This includes Finance, Purchasing, Property, Health & Wellness clinic, IT, Food Service, and Maintenance/Logistics.
Duties/Responsibilities:
- Must model the Company Core Values and the operating principles at all times.
- Must create and sustain positive working relationships with co-workers.
- Directs, budgets for the Center, and administers the finance, facilities / logistics, food service, purchasing functions, property, and Information technology.
- Acts as Contracting Officer to ensure that Career Systems meets contractual obligations with the U.S. Department of Labor.
- Serves as a member of the Center's Senior Leadership Team.
- Prepares and negotiates center subcontracts and OJT agreements.
- Prepares and submits center prime contract and statement of work for contract negotiations between Career Systems and the U. S. Department of Labor as needed by the corporate office.
- Advises Center Director in planning for future operations and center expansion; this includes both facility and budget expansion.
- Plans and coordinates the Information Technology department and supervises the Information Technology Manager.
- Provides leadership, strategy and advocacy for developing and implementing information technology initiatives that improves the effectiveness of all Center services.
- Evaluates and maintains the Center's information technology structure and operations and identifies areas where efficiency and effectiveness can be improved and directs organizational changes as required and continues to evaluate IT operations and cost effectiveness.
- Interviews and selects staff; approves promotions, merit increases, transfers, etc., within department.
- Prepares and submits center site utilization and future capital improvement projections.
- Develops and distributes timely reports for internal, corporate and Government management.
- Develops a planned orientation program for new hires and provides in-service training for departmental staff.
- Conducts departmental meetings on a regular basis.
- Administers small business and small disadvantaged business subcontracting plans.
- Performs other duties as assigned.
Requirements
Qualifications:
Minimum: Bachelor's degree in business administration, accounting or work-related field, or an equivalent combination of education and experience Three years broad based practical experience in business-based position, one of which was in supervisory capacity.
Preferred: Master's degree in business administration, accounting, or work-related field, five years broad-based experience in Job Corps or similar training program, three of which were in a supervisory capacity.
Knowledge: Knowledgeable in contract administration, fiscal analysis, procurement practice, maintenance/logistics, etc., ability to extract pertinent facts from verbal communications to be committed to paper in the form of legal documents, contracts, proposals and standard communications, excellent communication skills Ability to withstand pressure and frustration. Ability to direct and inspire staff.
Physical Requirements:
Frequently
Sitting
Seeing
Hearing
Speaking
Occasionally
Standing
Walking
Bending
Stooping
Squatting
Flexibility
Seldom
Climbing
Lifting 50 pounds
Carrying
Kneeling
Pushing/Pulling
Running
Driving
Environmental Demands:
Equipment: Ability to operate office equipment
Work Alone: Occasionally works alone
Work With Others: 85% of time spent working and interacting with team and other departments
Reading: Ability to read at a college level
Writing: Ability to write at a college level
Salary Description
$86,000.00
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