Wellness Administrative Assistant - Youngstown, United States - Youngstown Area Jewish Federation

Description

Come Join our Team

Hours: Part time, 20 hours per week.

The Administrative Assistant will contribute to the vision, mission, and values of the Youngstown Area Jewish Federation by supporting and managing administrative needs of the JCC Wellness Department (including Fitness, Aquatics, Sports & Recreation, and Logan Campus) with standards of excellence.

1. Complete administrative tasks including but not limited to returning voicemails and emails, organizing paperwork, and assisting with staff scheduling and payroll
2. Answer all incoming phones calls in a professional manner, and answer questions related to Wellness programs in a timely fashion
3. Assist participants in registering for programs and making updates to their profiles.
4. Develop and manage sound administrative systems in support of the JCC Wellness department.
5. Purchase and maintain inventory, supervising the allocation of program supplies and equipment as directed.
6. Manage and reconcile department expenses and invoicing as needed.
7. Act as liaison between instructors and participants to ensure prompt scheduling of private lessons.
8. Compile all necessary board reports and committee materials for review by Wellness & Aquatics director.
9. Coordinate with Facilities and Maintenance Department to ensure a high level of cleanliness and appropriate maintenance of department spaces.
10. Communicate and cooperate with colleagues, members, and lay leaders as part of the Wellness team, including attending staff meetings as needed.
11. Coordinate with JCC Staff for use of shared spaces.
12. Adhere to all JCC and departmental policies.
13. Complete all additional duties as assigned by supervisor

At the Jewish Community Center, enjoy all the benefits of a small, locally owned and operated, non-profit organization.

Benefits include:

• Membership at the JCC/Logan Swim Club
• Discounted daycare and summer camp rates at the JCC
• Discounted rates on programming
• Excellent healthcare, benefits, and 403b
• PTO
• Competitive rates

Requirements

Minimum associate degree or comparable professional experience. Ideal candidate is a self-starter with a can-do attitude and a high level of organization, who is able to manage multiple projects at once. Candidate must be a skilled writer and high quality communicator who works will with others. Must be proficient with Google Suite.