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Ann Arbor

    Administrative Assistant/IT Support - Ann Arbor, United States - Quinn Evans

    Quinn Evans
    Quinn Evans Ann Arbor, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    About Quinn Evans

    Quinn Evans is a nationally recognized architecture and design firm and recipient of the American Institute of Architects' 2024 Firm Award. Our process is informed by the past to address today's complex challenges and design our shared future. We are technical experts, caretakers, conveners, and listeners. We identify the solutions that best serve the community and the long-term life of a place. We bring expertise in cultural and sustainable stewardship to every aspect of our practice and projects. Our projects encompass a variety of project types including public sites, museums, and visitor centers, civic, performing arts, educational, and hospitality, to multi-family housing.

    Team building is critical to our practice. Together, we create better work and more fulfilling professional lives. We do this through a culture that fosters constructive engagement leveraging a diversity of staff, practice, client communities, and points of view.

    Be a part of a collaborative and diverse team that is designing ways for places and people to thrive today and tomorrow. Quinn Evans is one of the largest women-owned design practices in the country. We take pride in our diverse team and workplace culture. We emphasize leadership, innovation, teamwork, and professional development. We offer competitive compensation, a supportive hybrid work environment, and opportunity to make a difference through work on unique and impactful projects.

    We contribute to and advance our profession through sponsorship and team member leadership positions. This includes the American Institute of Architects, Association for Preservation Technology, membership in the President's Circle of the National Organization for Minority Architects (NOMA) and as a signatory of the 1.5°ree;C COP26 Communiqué.

    Job Description

    Quinn Evans has an immediate opening for a Full-Time Administrative Assistant in our Ann Arbor office. This is an exciting opportunity for an independent, ambitious person looking to be part of the success and growth of our firm. The ideal candidate is a team player who is highly organized, and detail-oriented with good communication skills. The position requires initiative, flexibility, and a love of multitasking.

    Responsibilities:

    • Administrative Support: Provide general administrative support to the team, including scheduling, handling phone calls, emails, correspondence, and greeting visitors.
    • IT Support: Orient new employees to the general Information Technology environment, respond to and resolve general hardware and software issues, troubleshoot general printer issues, and provide technology support for QE staff encompassing all manner of technology
    • Office Management: Oversee office organization and tidiness, including maintaining office equipment, office supplies, and handling incoming and outgoing mail.
    • Communication: Act as a liaison between team members, clients, and external partners, ensuring effective communication and providing timely responses to inquiries.
    • Problem Solving: Handle routine issues independently and escalate more complex problems to the appropriate parties as needed.
    • Data Entry: Accurately input and maintain data into various systems or databases. This may include client information, financial records, or other relevant data.
    • Meeting Support: Assist in the preparation and organization of meetings, including scheduling, sending out invitations, arranging meeting rooms, and preparing necessary materials.
    • Event Coordination: Help with the planning and execution of company events or conferences, including venue booking, logistics, and coordination.
    • Calendar Management: Schedule appointments, meetings, and conference calls, and handle any necessary changes or adjustments.
    • Travel Arrangements: Coordinate travel arrangements, including booking flights, accommodations, and transportation for employees or visitors as required.

    Qualifications:

    • Significant proficiency/knowledge of Microsoft Office
    • Strong organizational, oral, and written communication skills and the ability to be flexible.
    • Self-starter and team-oriented
    • Attention to detail and accuracy in work, professional and friendly demeanor, with excellent interpersonal skills.
    • Flexibility and adaptability to changing priorities and requirements.
    • Highly organized and professional with the ability to prioritize and manage multiple tasks simultaneously.

    Quinn Evans is an equal opportunity employer, offering employment to qualified individuals regardless of race, color, national origin, religion, sex, age, sexual orientation/gender status, Veteran's status, and disability. We are committed to diversity and inclusion and encourage women and diverse applicants to apply.

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