Transportation Procurement Specialist 2 - Charleston, United States - West Virginia Transportation Department

Description

Transportation Procurement Specialist - Kanawha County | Government Jobs page has loaded.
Location
WV 25311, WV
Full-Time Permanent
Job Number
DOT24PU010A
West Virginia Department of Transportation
District/Subdivision
Procurement Division
04/16/2024
Closing Date
4/22/2024 at 11:59 PM Eastern Time (US & Canada)

The Transportation Procurement Specialist 2, under limited supervision, performs professional, full-performance level work procuring a variety of goods and services used for the operation of the West Virginia Department of Transportation (WVDOT).

This position is responsible for interpretation and application of related policies and procedures established by the Purchasing Division and Auditor's Office.

May be required to monitor inventory and/or fixed assets, follow surplus property procedures for the disposition of fixed assets.

Work includes reviewing requisition specifications, administering the competitive bid process, reviewing bids and awarding purchase orders to the appropriate responsible bidder.

Work at this level is complex with broader discretion and strict accountability for organizing and completing assignments.

Will provide advice and guidance in the procurement of goods and services through the interpretation and application of policies and procedures.

Perform related work as required.

Pay Grade 14
T5115N
Typical Duties and Responsibilities

Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient bid that meets the requirements of the requisition.

Ensures proper registration/compliance with the West Virginia Purchasing Division, West Virginia Secretary of State's Office, Workforce West Virginia, Office of the Insurance Commissioner, and State Tax Department
Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information
Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports
Records order and requisition numbers and delivery data
Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased
Advises agency officials on purchasing procedures, changes in commodity specifications
Conducts market research which may include contacting vendors and suppliers, manufacturers, and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities
Assists in developing minimum standards and specifications for new commodities
May oversee annual physical inventory control
May assign and review work of subordinate personnel; may train others
May review, audit, and pay invoices
May be involved in resolving payment issues related to procurement documents
May be required to preside over bid openings and manage pre-bid meetings
May prepare weekly, monthly, quarterly or annually reports of awards and bid amounts
May review and approve purchase documents in the OASIS workflow
Required Skills and Knowledge

Knowledge of the State purchasing and Auditor's Office laws, rules and regulations
Knowledge of the principles and practices of volume purchasing of goods and services
Knowledge of the various types and grades of commodities and sources of supply
Knowledge of inventory control procedures
Knowledge of records retention and disposal
Ability to gather and analyze technical data relating to the characteristics of highly complex and varied commodities
Ability to communicate effectively, both orally and in writing
Ability to establish and maintain effective working relationships
Required Education and Experience

REQUIRED TRAINING/EDUCATION
Bachelor's degree from a regionally accredited college or university.

Substitution:

Technical experience in governmental procurement, inventory management, or financial related functions may be substituted for the education on a year-for-year basis.

OR

Substitution:
A combination of coursework and experience may also substitute for the required training/education on a year-for-year basis.

Nature of Work

The Transportation Procurement Specialist 2, under limited supervision, performs professional, full-performance level work procuring a variety of goods and services used for the operation of the West Virginia Department of Transportation (WVDOT).

This position is responsible for interpretation and application of related policies and procedures established by the Purchasing Division and Auditor's Office.

May be required to monitor inventory and/or fixed assets, follow surplus property procedures for the disposition of fixed assets.

Work includes reviewing requisition specifications, administering the competitive bid process, reviewing bids and awarding purchase orders to the appropriate responsible bidder.

Work at this level is complex with broader discretion and strict accountability for organizing and completing assignments.

Will provide advice and guidance in the procurement of goods and services through the interpretation and application of policies and procedures.

Perform related work as required.

Pay Grade 14
T5115N
Typical Duties and Responsibilities

Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient bid that meets the requirements of the requisition.

Ensures proper registration/compliance with the West Virginia Purchasing Division, West Virginia Secretary of State's Office, Workforce West Virginia, Office of the Insurance Commissioner, and State Tax Department
Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information
Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports
Records order and requisition numbers and delivery data
Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased
Advises agency officials on purchasing procedures, changes in commodity specifications
Conducts market research which may include contacting vendors and suppliers, manufacturers, and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities
Assists in developing minimum standards and specifications for new commodities
May oversee annual physical inventory control
May assign and review work of subordinate personnel; may train others
May review, audit, and pay invoices
May be involved in resolving payment issues related to procurement documents
May be required to preside over bid openings and manage pre-bid meetings
May prepare weekly, monthly, quarterly or annually reports of awards and bid amounts
May review and approve purchase documents in the OASIS workflow
Required Skills and Knowledge

Knowledge of the State purchasing and Auditor's Office laws, rules and regulations
Knowledge of the principles and practices of volume purchasing of goods and services
Knowledge of the various types and grades of commodities and sources of supply
Knowledge of inventory control procedures
Knowledge of records retention and disposal
Ability to gather and analyze technical data relating to the characteristics of highly complex and varied commodities
Ability to communicate effectively, both orally and in writing
Ability to establish and maintain effective working relationships
Required Education and Experience

REQUIRED TRAINING/EDUCATION
Bachelor's degree from a regionally accredited college or university.

Substitution:

Technical experience in governmental procurement, inventory management, or financial related functions may be substituted for the education on a year-for-year basis.

OR

Substitution:
A combination of coursework and experience may also substitute for the required training/education on a year-for-year basis.


REQUIRED EXPERIENCE

Experience:

Two (2) years of full time or equivalent part-time paid experience in a broad range of purchasing commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit.

Purchasing experience must be direct use of the industry or governmental unit not for retail sales.

Note:

Preference given to candidates that possess and active certificate from the WV Purchasing Certification program administered through the West Virginia Purchasing Division.

Promotional Only
:

Two (2) years full time or equivalent part-time paid experience as a Transportation Business Operations Assistant Senior, with emphasis on procurement.

OR
Two (2) years full time or equivalent part-time paid experience as a Transportation Procurement Specialist 1.

Agency

West Virginia Department of Transportation (WV)

Phone

Website

Division

West Virginia Department of Transportation

Address

1900 Kanawha Blvd, East
Building 5, Room A-450
Charleston, West Virginia, 25305

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