Program Coordinator, Club Sports - Rochester, United States - GreaterROC

Description

Program Coordinator, Club Sports

8775BR
Student Affairs
Center for Recreational Sports
Job Summary
The Program Coordinator reports directly to the Associate Director for Club Sports and Intramurals.

The Program Coordinator will have a direct role in the day-to-day management of the Club Sports program, with primary responsibilities focused on participant safety, club compliance and policy enforcement.

The Program Coordinator will work collaboratively with The Center for Campus Life and University Risk Management to ensure safe and effective operations of our 50+ club sports.

Through regular training and continued development opportunities, the Program Coordinator will increase the overall knowledge and skills of the student club officers and coaches to ensure we continue to offer a safe, meaningful and impactful program.

The Program Coordinator will serve as a liaison between students and the Center for Recreational Sports (CRS) leadership, providing advocacy for the Club Sports program.

Job Responsibilities
Oversee all safety and compliance related functions of the Club Sports program:

Certification and training compliance:

Manage all mandatory trainings and certifications for Club Sports student athletes and coaches and ensure all clubs are in compliance.

Ensure National Governing Body (NGB) membership and requirements are submitted and followed.
Ensure club rosters are up to date.
Ensure all financial certifications/trainings are completed.
Ensure driver certifications/ approvals are completed.

Safety and liability protocol management:
Securing temp Athletic Trainer (AT) coverage for on/off campus home events.
Implement and oversee an inclement weather emergency action plan for home and away contests and practices.
Documenting and approving all club travel plans.
Ensure club rosters are up to date.
Ensure sport programs are in accordance with County, State and National Guidelines.
Oversight of participant injury reporting and return to play clearance.
Participation waiver management.
Collection of photo/video liability release waivers.

Management of the Club Sports program and oversight of club operations:


Program oversight:
Oversee day-to-day operations of the Club Sports program and development of future trainings and services as necessary.
Assist with the development and implementation of program assessment.
Assist with Student Activity Fee fund allocation.
Assist with review and approval of new club sport applications.
Keep all Club Sports website and handbook information up to date.
Assist with development of Club Sports governing policies and practices.
Document participant or staff management issues and discuss assignment of potential disciplinary outcomes with Associate Director.
Manage 2-4 Student Staff Compliance Assistants.
Provide direct oversight of student employee handbooks.

Equipment, facilities and software management:
Documenting and approving facility scheduling requests for practices and games.
Perform annual physical inventory process.
Coordinate equipment inventory repair and provide recommendations to Associate Director and Financial Assistant for procurement.
Manage club sport storage solutions.
Oversee relevant Club Sports management software, websites and applications.


Marketing and Communications:

Assist with providing content to various media outlets and social channels both within and outside of the department and Division of Student Affairs to aid in the story telling of the program and the university's brand recognition.

Maintenance of Club Sports handbook, branding guidelines and other operational or policy based materials.
Communicate with sport clubs regarding branding guidelines.

Other:
Collaborate and communicate with RIT operating units both inside and outside of Student Wellness.
Collaborate and communicate with external club sports, intramurals and recreation professionals.
Attend and assist with Center for Recreational Sports, Student Wellness, and Student Affairs Divisional meetings and events as scheduled.
Participate in professional development activities pertinent to the role.
Occasional nights and weekends may be required for program supervision.
Required Qualifications
Bachelor's degree in Recreation & Leisure Management, Athletic Administration or related field OR equivalent experience.

1-3 Years of professional experience administering a college club sport, intramural, camp, clinic and/or program, including experience managing staff, programming and special events.

Ability to manage and maintain confidential and private information.
Effective interpersonal, written and electronic communications skills.
Ability to convey complex information with diverse audiences.
Ability to establish, build and maintain effective working relationships with diverse groups.
Computer proficiency using Microsoft Office and enterprise systems in support of functions.
Preferred Qualifications

Experience with the following applications:
CampusGroups, FusionIM, IMLeagues, Kronos, Humanity, SIS.
Experience officiating.
ASL skills or willingness to learn.
Required Minimum Education Level
Bachelors or Equivalent Experience
Work Location
Henrietta Campus — 100%
Shift
Day
Wage Band
116H
FLSA Category
Non-exempt
Employment Category
Fulltime
Required Application Documents
Cover Letter, Curriculum Vitae or Resume
What do we believe at RIT?
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds.

Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students.

We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee

benefits package

that offers multiple options and access to additional employment advantages.

You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Department/College Description

The mission of the Center for Recreational Sports is to promote and develop healthy lifestyles, social interaction, leadership skills and sportsmanship by providing innovative recreational programs, services, facilities and employment opportunities that are outcomes based, comprehensive, inclusive and of the highest quality.

How To Apply
In order to be considered for this position, you must apply for it at:

. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above.

Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place.

RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.

RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.

If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at or email your request to Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Hourly/Salary Minimum
18
Hourly/Salary Maximum
30

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