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    Accounts Payable Administrator - Reston, United States - Muller, Inc.

    Muller, Inc.
    Muller, Inc. Reston, United States

    3 weeks ago

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    Description

    Title:
    Accounts Payable Administrator


    Type:
    Full time, exempt


    Location:
    Reston, Virginia


    Reports To:
    Director of Finance

    Muller is a full-service Site Work Contractor based in Northern Virginia.

    Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.

    With the growth of our business, our Accounting Department is expanding. Muller Inc is seeking to hire a Full-Time organized and detail-oriented Accounts Payable Administrator to join our team.

    Reporting directly to our Director of Finance, the Accounts Payables Administrator will be responsible for providing full-cycle accounts payable support, enter vendor invoices and assist with overall routine accounting duties.


    Disclaimer:

    The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification.

    It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.


    Responsibilities:

    • Bill Processing: review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications
    • Vendor Management: maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.
    • Payment and Expense report processing: prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense/receipt submission, reconcile billable expense submission
    • Quarterly Reporting: assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance
    • Compliance: prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policies
    • Process Improvement: identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.
    • Other accounting task: on as needed basis and depending on the skillset
    • Handling administrative tasks on as needed basis

    Requirements:

    • Ability to work w/high volume(up to 50 bills,30-40 emails/calls
    • Solid knowledge of QB, MS Office (Word, Excel functions/formulas)
    • 3-5yrs proven AP experience, high volume environment
    • Strong communication skills. Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fast
    • Detail oriented, analytical thinking. Good writing skills.

    Compensation:

    • Competitive Salary
    • Yearly Bonus
    • Paid Holidays and Vacation
    • Health, Vision, and Dental Insurance
    • 401K with Company match
    • Mileage Reimbursement package for all business-related travel
    • Company phone, computer, etc.
    Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit
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