Project Coordinator - Tennessee, United States
19 hours ago
Job description
Position:
Project Coordinator - PTAC - Remote
Position Information:
PTAC = Patient Access
Shift:
Mon-Fri, 8am-5pm
Project Coordinator
Job Summary:
The Project Coordinator will work under the direction of a Project Manager or above to support
multiple small or medium projects in meeting their deliverables and objectives. The Project Coordinator will be
responsible for developing project plans and monitoring task completion. Additionally, the Project Coordinator
will be responsible for communicating deliverable status, both verbally and written, to project stakeholders.
Moderate travel may be required, based upon job role.
Duties (included but not limited to):
- Organize project activities into manageable work efforts for team members and determine an effective
- Manage business owner(s) and team member(s) relationships to accomplish project activities
- Proactively identify and manage risks and issues
- Monitor and report on project activities, and report on status within published timeline
- Coach team members to clarify tasks assignments, milestones, and deliverables
- Facilitate the creation of toolkits to support field‐based implementation
Knowledge, Skills & Abilities:
- Project Management ‐ applies Parallon project controls to identify and communicate project scope, goals,
- Organization - excellent time management skills; stays focused and proactively prioritizes initiatives;
- Documentation - ensures all documentation is complete through all phases of the project lifecycle (Ideation,
documentation (e.g. Lessons Learned) and updates the relevant SharePoint / Team sites
- Manages project status reporting in accordance to the defined cadence, over the life of the project including
- Generates and maintains project plans and work breakdown structures following standard project phases
- Tactical Execution ‐ makes preparations and leverages resources to effectively manage the project controls of
- Attention to detail, critical thinking, and ability to manage multiple tasks and priorities. Effective interpersonal
- Ability to work in a high profile, fast paced team environment
- Perform other duties as assigned as necessary
- PC / Technical Skills - proficiency or willingness to learn
- Microsoft Office applications (including OneNote, OneDrive, Excel, Word, Access, Visio, Outlook and
- Online collaboration tools, such as WebEx, WebEx Teams and/or other conference calling tools
- Project Management tools, project scheduling tools, agile scheduling tools, including Microsoft Project
Key Competencies
- Honor our Mission and Values (Personal Leadership)
- Displays professional standards and integrity in most work performed.
- Understands the organization's mission and values of loyalty, respect, and dignity.
- Displays sincerity and honesty in most interactions.
- Remains poised in daily interactions with colleagues and customers
- Recognizes the importance of empathy and compassion in interactions with others.
- Communicate with Impact (Personal Leadership)
- Strives to consistently communicate in a clear manner with others.
- Attempts to hone messages to key points for concise communication.
- Pursues opportunities to ask questions and provide clarification in order to ensure understanding.
- Seeks to develop rapport with others by actively listening.
- Recognizes the importance of professionalism and respect in communicating to others.
- Attain and Leverage Strategic Relationships (Team Leadership)
- Builds relationships with others during activities that work toward achieving departmental goals and
- Participates in activities that lead to relationships outside the department.
- Seeks opportunities occasionally to collaborate with others to accomplish tasks and goals.
- Acts in ways that show some understanding of the importance of establishing a reputation within the
- Lead and Develop Others (Team Leadership)
- Collaborates with supervisor to identify personal goals that contribute to accomplishing daily
- Accomplishes tasks consistently.
- Participates in personal development activities when available.
- Accepts feedback openly from supervisor and/or others.
- Seeks out opportunities to develop self and identify personal career goals.
- Effective Decision Making (Strategic Leadership)
- Takes action to make decisions when needed.
- Involves supervisor appropriately when making decisions.
- Incorporates alternative information or contingencies into the decision making process.
- Recognizes some risk factors in generating plans.
- Acts in ways that show some understanding of the importance of accepting responsibility for actions and
- Achieve Success through Change (Strategic Leadership)
- Accepts new ideas that improve processes or create efficiencies.
- Receives and understands reason for change initiatives readily. Accepts change initiatives as a necessary component of work.
- Recognizes generally a need to update how work is accomplished and adapts processes accordingly.
- Drive Execution and Financial Results (Operational Leadership)
- Understands, in most instances, the importance of aligning individual goals to organizational objectives.
- Addresses obstacles as they occur and interacts with others to meet deadlines.
- Responds to requests for updates on goal completion.
- Strives to uphold high personal standards in all work and to act in a timely manner.
- Assumes personal accountability in most situations for accomplishing goals.
- Service and Quality Excellence (Operational Leadership)
- Responds to customer needs as they arise.
- Acts in ways that show a recognition for the importance of an exceptional experience for customers and
- Provides services or practices that meet customer expectations.
- Assumes personal accountability for most customer outcomes.
Education:
- Bachelor's Degree or equivalent experience preferred
Experience:
- 1‐2 years of project management experience, preferably in the healthcare industry
- Healthcare, hospital systems, hospital, supply chain, workforce management, financial services,
- HCA, HealthTrust, or Parallon experience a plus
Certificate/License:
- N/A
Physical Demands/Working Conditions:
Requires prolonged sitting, some bending, stooping and
stretching. Requires eye‐hand coordination and manual dexterity sufficient to operate a keyboard, photocopier,
telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record,
prepare and communicate appropriate reports. Requires lifting papers or boxes up to 25 pounds occasionally.
Work is an office environment. Work may be stressful at times. Contact may involve dealing with angry or upset
people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency
situations.
OSHA Category:
The normal work routine involves no exposure to blood, body fluids, or tissues (although
situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure
to body fluids). Persons who perform these duties are not called upon as part of their employment to perform or
assist in emergency care or first aid, or to be potentially exposed in some other way.
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