- Accountable for the planning, developing, monitoring and directing the procurement of general supplies, furniture and materials used by various team members and departments. Completes routine office supply ordering for all Advia branches, including the prioritizing, managing and working tickets within the Supplies Help Desk. Assumes accountability of supply ordering and inventory for the Advia Oshtemo headquarters.
- Researches and evaluates cost savings initiatives for supplies and manages vendor relationships with suppliers. Recommends changes of vendors and supplies, by researching and evaluating supplies/suppliers, orchestrating a fair bid process, analyzing pricing proposals and aiding in the contract negotiation process.
- Assists Physical Security by monitoring and completing ticket requests, monthly camera audits and new hire on-boarding photo badge creation and completion within the Physical Security Help Desk.
- Provides documentation for crisis management events: including Business Continuity Plan events and tabletop discussions or testing.
- Main point of contact for shipping services for the credit union.
- Manages Advia's fleet vehicle reservation calendars, passes on maintenance issues or needs and updates vehicle reservation calendars as needed for maintenance schedules or vehicle's temporarily being removed from service.
- Provides administrative support to Facilities such as contacting vendors, follow-up on scheduled/preventive maintenance orders and maintains electronic files on vendor contracts, proposals, bid packages, and department files.
- Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Additionally, all employees must follow policies and procedures to minimize risk by exercising judgment, raising questions to management, and adhering to policy guidelines.
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Supply Specialist - Kalamazoo, United States - Advia Credit Union
Description
Employment Type: Full-Time, Hybrid #LI-HYBRID
This Supplies Specialist position starts at $16.35 per hour with an annual award opportunity based off individual and credit union performance. We also offer the following benefits for all employees: 401k, Paid Holidays, Paid Time Off, Paid Volunteer Hours, and an Advia Sponsored Wellness Program.
What you should know about the role
The Supply Specialist prepares researches, identifies, recommends and reports on current suppliers and potential suppliers. This position is accountable for planning, developing, and monitoring procurement activities for general office supplies and materials used to support the operating units throughout the Advia portfolio. Assists in documenting and maintaining price lists for all supplies. This role will drive progress by assisting Physical Security through the coordination of crisis management tasks and security initiatives for the credit union. Provides outstanding service to both internal and external members as defined by living and demonstrating the core values of the credit union; Act with Integrity, Drive Progress, Build & Strengthen Relationship and Keep People at the Core.
What you should know about Advia
Advia is a fast-growing Credit Union that is positioned in the top 3% of credit unions across the United States. We serve almost 200,000 members with assets over $3 Billion. We offer very similar product and services as the big banks with a focus on saving our members money while providing financial advantages. We are rooted in our communities and believe we have a responsibility to give back outside of our four branch walls through volunteering and charitable donations. The work environment at Advia is fast-paced, performance based and fun infused. We certainly live by the saying "work hard, play hard." As an employee of Advia, you can expect regular and constructive feedback, development opportunities, great benefits, excellent co-workers and engaged managers.
Major Duties and Responsibilities
Experience
Under one year of similar or preparatory experience.
Education/Certifications/Licenses
A high school degree or equivalent.
Interpersonal Skills
Courtesy and tact are essential elements of the job. Work involves personal contact with customers and others inside and outside the organization, generally regarding fairly routine matters for the purposes of giving and obtaining information or instructions, updating or referring. Communications generally require shorter and not in-depth discussions.
Other Skills
Valid driver's license and acceptable driving record.
Physical Requirements
Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 25 lbs. Must be capable of climbing/descending stairs in emergency situation. Must be able to operate routine office equipment including telephone, copier, facsimile, and calculator. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable and timely attendance.
Working Conditions
Must be able to routinely perform work indoors in climate-controlled shared work environment with moderate noise.
Mental and/or Emotional Requirements
Must be able to perform job functions independently and with limited supervision. Must work effectively as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic mathematical calculations with accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under stress of deadline, requirements for extreme accuracy and quality and/or fast pace. Must be capable of exercising highest level of discretion on confidential matters.
