- Supervise the Business Operations team to ensure the Boston office runs smoothly.
- Assist with the logistics and planning for any external client or manager meetings.
- Ensure the office is always kept clean and tidy, and help with other administration tasks.
- Lead office projects.
- Track all key tasks to ensure deadlines and budgets are met.
- Oversee invoice payment runs and ensure all invoices are paid.
- Track vendor expenses and travel costs and supervise weekly grocery and supply orders.
- Troubleshoot employee issues with Concur and Atlas.
- Travel Plan and execute social events.
- Manage the schedules for a few Boston-based Partners and Managing Directors.
- Arrange travel and accommodation for business travel.
- Organize logistics for meetings and ensure the Partners are prepared for meetings.
- Very strong organizational and administrative skills in a fast-paced environment.
- Able to manage multiple tasks at once.
- Strong communication skills.
- Excellent attention to detail.
- High degree of professionalism and interpersonal skills.
- Strong demonstration of Microsoft Excel, Word, and PowerPoint skills.
- Strong interpersonal and customer service skills, and excellent telephone manner.
- Team player who is willing to do whatever it takes to contribute to the success of the business.
- Bachelor's degree and 4 – 5 years of relevant experience.
- Strong GPA and SAT.
- Medical, dental, and vision insurance.
- Short and long-term disability insurance.
- Life insurance.
- Flexible spending accounts.
- Commuter benefits.
- Paid time off.
- 401(k) plan with employer matching.
- The Firm also supports global philanthropy via a charity program and volunteer day.
- A variety of wellness and social events.
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Description
Our client is a global outsourced investment office acting for highly regarded endowments and foundations, senior investment professionals, and sophisticated ultra-high-net-worth families. They build long-term bespoke portfolios for their clients that invest across various traditional and alternative asset classes, with exposures built bottom-up through deep asset manager partnerships. Currently, they are looking to add an Business Operations Manager / Executive Assistant to their team.
Salary/Hourly Rate:
$95k – $105k plus Bonus & Profit Sharing
Position Overview:
The Business Operations Manager/Executive Assistant will run the Boston office on a day-to-day basis, be an active member of the Business Operations team, and be responsible for all office events and logistics. The role requires someone hands-on, a strong communicator, and well-organized.
Responsibilities of the Business Operations Manager / Executive Assistant:
Qualifications for the Business Operations Manager / Executive Assistant:
Education Requirements:
Benefits:
EOE/M/F/D/V/SO
Position ID: 142356
