Project Administrator - Dallas - Delta Dallas

    Delta Dallas
    Delta Dallas Dallas

    2 days ago

    Description

    Project Administrator

    Ensure you read the information regarding this opportunity thoroughly before making an application.

    Location: Addison, TX (100% Onsite)

    An established, independent purchasing firm serving the hospitality industry is seeking a highly organized and detail-oriented Project Administrator to support its project management team. With over 25 years in business, this niche firm is known for its personalized service and strong client relationships, including a significant Latin American client base.

    The Project Administrator plays a critical role in ensuring purchase order accuracy, vendor compliance, and timely documentation throughout the lifecycle of each project. This position requires exceptional organizational skills, follow-through, and the ability to manage multiple priorities in a fast-paced environment.

    Key Responsibilities:

    • Partner with Project Managers at project launch to review timelines, client specifications, and special requirements.
    • Maintain and manage all purchase order documentation, ensuring legal accuracy and timely submission to clients.
    • Secure and file all required approvals for purchase orders; manage revisions as needed.
    • Proactively follow up with vendors to ensure compliance with materials, production timelines, and delivery schedules.
    • Coordinate freight pick-up and delivery logistics to meet project deadlines.
    • Collect and file proofs of delivery and all project-related documentation.
    • Assist Project Managers in resolving vendor discrepancies, invoice issues, and statement follow-ups.
    • Support the project team with reporting, documentation updates, and weekly tracking reports. xhmxlyz
    • Prepare and compile final project documentation for client turnover.

    Qualifications:

    • Strong customer service orientation
    • Exceptional organizational and multitasking skills
    • Detail-focused with the ability to manage documentation accurately
    • Clear, professional communication skills (written and verbal)
    • High level of discretion, confidentiality, and professionalism
    • Strong time management and follow-through
    • Bilingual Spanish/English highly preferred

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