Executive Assistant - Minneapolis, United States - Children's Minnesota
Description
About Children's Minnesota
Children's Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood.
An independent and not-for-profit system since 1924, Children's Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites.
As The Kids ExpertsTM in our region, Children's Minnesota is regularly ranked by U.S. News & World Report as a top children's hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit .Children's Minnesota is proud to be recognized by Modern Healthcare as one of 2023's Top Diversity Leaders.
The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry.
Department Overview
The Administration Department is responsible for these key activities: representation of administration on the St.
Paul and Minneapolis Campuses, policy and procedure clearinghouse, business development, child advocacy and child policy, and community health and preventive medicine.
Position Summary
The Executive Assistant serves as liaison while providing high-level administrative support to the assigned executive leadership member(s).
In this role, the Executive Assistant will be required to work independently within the established procedures associated with the specific job functions listed below:
*screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging
*greeting and directing visitors
*maintaining and scheduling appointment calendars
*making travel arrangements (domestic and international)
*handling various forms of mail (i.e. paper, email, overnight express, fax)
*ordering office supplies and furnishings
*arranging for equipment repairs
*maintaining filing systems and/or computerized record keeping systems and/or databases
*completing standardized forms
*create and prepare presentations for internal and/or external meetings
*create and maintain org charts and department contact lists
*handle all confidential correspondence and inter-department communications
*attend meetings and take minutes
*compose correspondence on behalf of the executive leader(s) supporting
*provide on-boarding support for new hires and internal transfers, as needed
*manage and coordinate department policies and oversee the policy review process.
*perform other duties, as assigned
License/Certification/Registration required? No
Education:
*High school degree or GED, required
Experience:
*Five-year experience in a general office setting, required
*One-year experience supporting an executive level leader, preferred
*Experience in healthcare/hospital setting, preferred
Knowledge/Skills/Abilities:
*Proficient and demonstrated competency in MS Office Suite applications
*Strong oral and written interpersonal, communication and organizational skills
*Ability to work independently, and exceptionally well with all levels of management, Board members, external constituents, vendors, and staff
*Ability to deal with highly confidential information in a professional manner
*Ability to work under pressure and meet tight deadlines
*Excellent time management, prioritization, and project management skills
*Ability to optimize the time of executives, and manage the complexity of their schedules, and requests for their time
Physical Demands
Please click here to view the Physical Demands
The posted pay range represents rates for a grouping of multiple jobs within a salary grade.
We carefully consider a wide range of factors including but not limited to market indicators for the specific role, the skills, education, training, credentials and experience of the candidate, and organizational needs.
Base pay is just one piece of the total rewards program offered by Children's Minnesota.
All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S.
Children's Minnesota requires proof of COVID-19 vaccine, and as recommended by the Centers for Disease Control and Prevention (CDC), immunity to vaccine preventable infectious diseases, prior to employment.
Children's Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.