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We are seeking a highly organized and proactive Executive Assistant to support our Management Team. This role is ideal for someone who thrives in a fast-paced environment and brings a high level of professionalism to every interaction. · Draft and format presentations reports and ...
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Executive Assistant to Management Team with Legal expertise - Southfield - Concept Software & Services INC
Description
About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Management Team. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings a high level of professionalism to every interaction.
In addition to executive and operational support, this position requires strong capability in litigation support, subpoena coordination, and contract review. You will play a key role in keeping leadership aligned, operations running smoothly, financial processes supported, and legal workflows executed with accuracy and confidentiality.
Key Responsibilities
Executive & Operational Support
· Manage complex calendars, coordinate meetings, and handle travel arrangements for Management Team like President, CEO and Head of Finance.
· Prepare agendas, take meeting minutes, and track action items for Management Team.
· Draft and format presentations, reports, and internal communications.
· Screen and prioritize communication, ensuring timely and appropriate responses.
· Support in tracking deadlines, deliverables, and cross‑functional coordination.
· Assist with any office administrative needs including but not limited to written correspondence, printing and copying forms, and sending out communications.
· Assist with board materials, leadership reports, and high-level correspondence.
· Provides high-level administrative and project support to Head of Finance.
· Organize executive events, leadership meetings, and special projects.
· Maintain organized filing systems and improve administrative processes.
Legal, Litigation & Contract Support
· Manage subpoenas, litigation requests, and legal correspondence.
· Prepare and organize documents for internal review or outside counsel.
· Maintain confidentiality and coordinate with legal partners on deliverables.
· Review and summarize vendor, service, NDA, consulting, and licensing agreements.
· Maintain contract databases and trackers.
· Coordinate contract edits and redlines with attorneys and stakeholders.
· Serve as a liaison between legal, HR, and business teams.
Qualifications
· 2+ years of experience supporting senior executives, ideally including finance or legal leadership.
· Demonstrated experience in litigation support, subpoena coordination, and contract review.
· Strong organizational and multitasking skills.
· Excellent written and verbal communication abilities.
· High proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
· Comfort working with legal and financial documents and sensitive data.
· Ability to handle confidential information with discretion.
· A proactive, solution-oriented mindset.
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Executive Assistant to Management Team with Legal expertise
Only for registered members Southfield, MI
-
Executive Assistant to Management Team with Legal expertise
Only for registered members Southfield
-
Litigation Specialist
Only for registered members Southfield
-
Legal Document Specialist
Only for registered members Southfield
-
Legal Document Specialist
Only for registered members Southfield
-
Paralegal
Only for registered members Southfield
-
Legal Document Specialist
Only for registered members Southfield, MI
-
Legal Intern - Summer 2026
Only for registered members Southfield
-
Litigation Attorney – Insurance Defense
Only for registered members Southfield
-
Sr. Financial Analyst
Only for registered members Southfield
-
Counsel - Commercial Lending & Workout
Full time Only for registered members Southfield
-
Mortgage Loan Processor
Only for registered members Southfield
-
Contractor – Maria Morales Cardona
Part time Only for registered members Southfield
-
HR Operations Specialist, Total Rewards
Only for registered members Southfield
-
Support Engineer
Only for registered members Southfield
-
Application Consultant 2
Only for registered members Southfield
-
Technical Lead
Only for registered members Southfield
-
System Administrator
Only for registered members Southfield
-
Executive Recruiter
Full time Only for registered members Southfield
-
Applications Consultant 2
Only for registered members Southfield