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    Contract Administration Mgr II - Austin, United States - Texas Department of Aging & Disability Services

    Texas Department of Aging & Disability Services
    Texas Department of Aging & Disability Services Austin, United States

    3 weeks ago

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    Description

    Job Description:



    Contract Administration Mgr II

    The CRS Contract Administration Manager works under the direction of the Brain Injury Programs (BIP) Director, within Health and Independence, and oversee the program contract team.

    Perform advanced (senior-level) contract administration and managerial work administering the daily operations for contracted and vendor purchased service activities for the Comprehensive Rehabilitation Services (CRS) Program.

    Oversee, monitor and prepare scope of work, new and existing contracts, rates, budget, prepare contracts and agreements, evaluate contract applications and award new contracts to support the CRS program service provision.

    Oversee and monitor contract monitoring activities including completing risk assessments, monitoring plans, reports, corrective action plans, and development and implementation of monitoring tools.

    Oversee the development and implementation of techniques for evaluating business functions including development of policy and procedures, utilization review/quality assurance, purchased service, vendor maintenance, and analysis of program needs.

    Establish staff development plans and activities.

    Oversee and monitor the information systems (RehabWorks), system implementation, and, systems integration into the contract and monitoring processes development and testing systems.

    Plan, assign, and supervise the work of others.

    Essential Job Functions:
    1. Develop, oversee, and monitor rates for program services, in collaboration with the CRS Purchasing Manager and appropriate agency departments.

    Includes program use of CPT/MAPS codes with rates for outpatient and hospital services, Durable Medical Equipment (DME), Post-Acute Rehabilitation Services (PARS), Inpatient Comprehensive Medical Rehabilitation Services (ICMRS) and ancillary goods and services rates for purchasing.

    2.

    Oversee, manages, and monitor contract monitoring activities including completing risk assessments, monitoring plans, reports, corrective action plans, and development and implementation of monitoring tools.

    3. Oversee the development and implementation of technical guidance for evaluating business functions including developing standardized contracting policies and procedures.

    Coordinate and collaborate with CRS Clinical Services and Supports Manager to develop and implement technical guidance, policies and procedures related to clinical, purchasing or programmatic functions.

    4.

    Oversee computer and management information systems (RehabWorks), system development and testing, systems implementation, and systems integration into the contract and monitoring processes for the CRS Program.

    5. Provide effective supervision, guidance, coaching and development to direct reports. Supervise the contract compliance and administration team including hiring, performance management, staff development plans, training, coaching and supervisory activities.
    6. Communicate, both verbally and written, with a wide variety of internal and external stakeholders. Represents the Office at various external meetings, such as, legislative meetings, hearings, strategic planning sessions, or procurement meetings.
    7.

    Oversee the scope of work, specifications for new and existing contracts, processing of contract documents, interpretation of state and federal procurement requirements, and other relatable contract administration operations for the Comprehensive Rehabilitation Services Program.

    Develop program contracting plans, incorporating specific service delivery considerations and manages the proposed contract budget, allocations, and specific guidelines. Provide contract related training and technical assistance to staff and contractors.

    Coordinates with HHSC Procurement and Contracting Services (PCS) and HHS department (Legal, Budget, Accounting) regarding contract procurement and execution activities.

    8.

    Performs other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

    Such participation may require an alternate shift pattern assignment and/or locations.

    Knowledge Skills Abilities:


    Knowledge of:

    • State of Texas contracting and procurement requirements
    • Texas legislative process and public accountability systems
    • Strategic planning, budget management, human resources management and project
    management


    • Principles of leadership and how to effectively interact with various leadership styles
    • Database systems and systems development
    • The provision of services to individuals with disabilities, brain or spinal cord injuries.

    Skill in:

    • Developing contracts, guidelines, procedures, and/or policies for state vendors
    • Managing multiple and competing priorities
    • Identifying problems, evaluating alternatives, and implementing solutions
    • Effective leadership, management, and administration
    • Working collaboratively and cooperatively with diverse groups
    • Communicating effectively both verbally and in writing.
    • Organizing, coordinating, and directing projects and reports

    Ability to:

    • Understand, interpret and apply rules, regulations, policies and procedures
    • Establish goals and objectives
    • Plan, assign, and evaluate the work of others
    • Build effective work teams, manage and motivate staff
    • Interpret data and develop effective operating procedures
    • Organize and present information effectively both orally and written
    • Lead in an environment of change
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