Corporate Event Planner - Massachusetts, United States - ADPI

Corporate Event Planner MM

6 Month Contract

Hybrid in Springfield, MA or Boston, MA (3 days onsite)

Looking for an Event/Conference Consultant

In collaboration with the team lead, your role will involve providing a consistent planning approach for all events by consulting with internal business units to organize small to medium-sized meetings and events. You will be tasked with bringing the stakeholder's vision to life within the defined budget constraints. Your responsibilities will include sourcing, contracting, managing registration websites, coordinating meetings with internal stakeholders, maintaining project plans, overseeing food and beverage arrangements, creating event specification guides, communicating with stakeholders, full on-site event execution, and post-event reconciliation. This position is part of the Event and Conference Management Team.

Requirements:

• Minimum of 7 years' experience in meeting/event/conference planning
• Bachelor's Degree
• Proficient in budget management
• Excellent communication skills
• Experience supporting executive leadership
• Proficient in technology with the ability to quickly adapt to new tools
• Highly organized with the capability to plan project timelines effectively
• Advanced skills in PowerPoint
• Demonstrated strong written and verbal communication skills

Desirable Qualifications:

• Project/program management expertise
• Experience in business communications
• Advanced skills in AirTable and CVENT
• Embraces continuous improvement and innovation
• Thorough attention to detail
• Ability to work with diverse management levels
• Quick thinking and adaptability under pressure
• Proactive problem-solving approach
• Availability for flexible work hours and travel
• Previous experience in event agency is advantageous
• Willingness to travel for meetings and events across the US

Responsibilities:

• Manage business programs/meetings/events, encompassing consultation with business partners, leading project planning, budget management, venue sourcing, contract negotiation, travel coordination, website and mobile app development, and food and beverage arrangements
• Develop program specifications and liaise with vendors for event execution
• Organize and lead planning meetings with stakeholders
• Ensure clear communication and follow-up with event stakeholders on project deadlines
• Oversee on-site event execution, including pre-conference meetings, vendor coordination, registration management, and staffing
• Participate in regular team collaborations with ECM Director, event stakeholders, vendors, and support team members
• Procure event supplies as necessary, such as office materials, name badges, and signage
• Manage event registration websites and mobile apps
• Verify registration websites and mobile app content before launch
• Work collaboratively within the team and be open to new projects
• Demonstrate adaptability and flexibility in handling various tasks