Office Administrator - Ashland, OH
3 days ago
Job description
Responsibilities
- Provide office coverage
- Answer and direct phone calls
- Address general question inquiries
- Preparation of regularly scheduled reports
- Bi-monthly Payroll
- Agency Budgeting and maintenance
- Grant Budget and maintenance
- Organize and schedule appointments
- Fax/Email/Print/Copy documents as instructed
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Monitor equipment functioning and arrange for parts, supplies or repair
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Collaborate with management team to handle requests & queries from other staff
- Assist in preparation of public events with materials, set-up, and tear down.
- Assist Executive Director and Assistant Director in preparation of documents, spreadsheets, inventory control, financial documents, reports, and statistics.
- Receive, review and file all critical incident documentation
- Safety Officer duties
- Other Duties as assigned.
Qualifications & Requirements
- Proven experience as an administrative assistant or experience in office management
- Experience with data collection and analysis preferred
- Working knowledge of office equipment, like printers and fax machines
- Experience in Google Suite and Quickbooks preferred
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- Ability to work both as a team member and independently
- Not use illicit drugs
- Not use alcohol or controlled substances in an inappropriate manner
- Not be currently in treatment for substance abuse or recently released
- Not smoke or use tobacco products during hours of business operation
- Use technology appropriately, and not be during business hours for personal use
- 2 year degree or higher required; additional qualification as an Administrative Assistant or Secretary preferred
- Commitment to the Advocates For Families mission and goals
Job Type: Full-time
Pay: $ $19.00 per hour
Expected hours: 28 – 40 per week
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
Work Location: In person
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