- Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
- Post job announcements, and distribute other outreach materials to attract candidates.
- Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
- Gather all components of the appointment/promotion form, and organize in compliance with guidelines.
- Maintain records documenting search, recruitment, and appointment/promotion processes.
- Assemble and draft materials for the appointment and promotion files.
- Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
- Assist in coordination of visa process, as needed.
- Prior academic affairs or similar translatable experience at Stanford or another institution.
- Excellent project management skills
- Ability to interpret and follow through on University policies related to Academic Affairs.
- Expert writing and editing skills.
- Professional demeanor.
- Must be extremely organized and self-motivated.
- Adaptable to last minute and frequent changes.
- High level of attention to detail and accuracy.
- Ability to track, monitor and adhere to deadlines.
- Ability to learn university systems.
- Experience working with databases and Microsoft Office suite.
- Effective communication skills.
- Demonstrated ability to act with tact and maintain confidentiality.
- Experience with complex schedules and planning.
- Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
- Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
- Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
- Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
- Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
- Schedule: Full-time
- Employee Status: Regular
- Grade: F
- Requisition ID: 102635
- Work Arrangement : Remote Eligible
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Stanford University Stanford, United StatesStudent Services/Faculty Affairs Administrative Associate · The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied resea ...
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Faculty Affairs Administrator 1
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Stanford Blood Center Palo Alto, United StatesStanford University is seeking a Faculty Affairs Administrator 1 to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty in the Department of Radiation Oncology. The successful candidate will prov ...
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Stanford University Stanford, United StatesThis position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be conside Human Resource, Faculty, Admi ...
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InsideHigherEd Stanford, United StatesFaculty Affairs Administrator 1, Emergency Medicine (Hybrid Opportunity) School of Medicine, Stanford, California, United StatesNew Administration 6 days ago Post Date 103062 Requisition #Please note this position will be based on the Stanford campus and is a hybrid (workin ...
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InsideHigherEd Stanford, United StatesFaculty Affairs Administrator 2, Emergency Medicine (Hybrid Opportunity) School of Medicine, Stanford, California, United States Administration 14 hours ago Post Date 103063 Requisition #Please note this position will be based on the Stanford campus and is a hybrid (working ...
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InsideHigherEd Stanford, United StatesFaculty Affairs Administrator 2, Emergency Medicine (Hybrid Opportunity) School of Medicine, Stanford, California, United States Administration Apr 30, 2024 Post Date 103063 Requisition #Please note this position will be based on the Stanford campus and is a hybrid (working ...
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InsideHigherEd Stanford, United StatesFaculty Affairs Administrator 2, Emergency Medicine (Hybrid Opportunity) School of Medicine, Stanford, California, United StatesNew Administration 6 days ago Post Date 103063 Requisition #Please note this position will be based on the Stanford campus and is a hybrid (workin ...
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InsideHigherEd Stanford, United StatesFaculty Affairs Administrator 1, Emergency Medicine (Hybrid Opportunity) School of Medicine, Stanford, California, United States Administration May 21, 2024 Post Date 103062 Requisition #Please note this position will be based on the Stanford campus and is a hybrid (working ...
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InsideHigherEd Stanford, United StatesFaculty Affairs Administrator 2, Emergency Medicine (Hybrid Opportunity) School of Medicine, Stanford, California, United States Administration May 16, 2024 Post Date 103063 Requisition #Please note this position will be based on the Stanford campus and is a hybrid (working ...
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InsideHigherEd Stanford, United StatesFaculty Affairs Administrator 1, Emergency Medicine (Hybrid Opportunity) School of Medicine, Stanford, California, United States Administration 2 days ago Post Date 103062 Requisition #Please note this position will be based on the Stanford campus and is a hybrid (working o ...
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InsideHigherEd Stanford, United StatesFaculty Affairs Administrator 1, Emergency Medicine (Hybrid Opportunity) School of Medicine, Stanford, California, United States Administration 5 days ago Post Date 103062 Requisition #Please note this position will be based on the Stanford campus and is a hybrid (working o ...
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InsideHigherEd Stanford, United StatesProgram Administrator for the National Security Affairs Fellows Program and Technology, Economics, and Governance Working Group Hoover Institution, Stanford, California, United States Administration 3 days ago Post Date 102833 Requisition #A cover letter and resume are req ...
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Academic Affairs Manager
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Stanford University Stanford, United States**To be considered for this position, please submit both your resume and a cover letter detailing your interest and qualifications for the role.** · Reporting to the Vice Dean of the School of Medicine, the Office of Academic Affairs (OAA) is comprised of nine faculty Associate D ...
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International Immigration Advisor
1 week ago
Stanford University Stanford, United States**JOB PURPOSE**: · An important function of Bechtel International Center is to support the immigration component of the University's mission of teaching and research. As an International Immigration Advisor, you will play a lead role in advising University Departments about all a ...
Faculty Affairs Administrator 1 - Stanford, United States - Stanford University
Description
Stanford University is seeking a Faculty Affairs Administrator 1 to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty in the Department of Radiation Oncology.
The successful candidate will provide high level support on all aspects of faculty affairs activities including onboarding, recruitment, faculty and academic staff appointments, reappointments, promotions and the search process.
The successful candidate will be highly organized, resourceful, extremely detailed oriented, able to multi-task and meet deadlines. S/he will be expected to demonstrate strong business judgement, professional etiquette and strong written communication skills.In addition to having a positive attitude and professional demeanor s/he must have extraordinary communication skills that allow her / him to interact with a diverse group of people.
Duties include:
DESIRED QUALIFICATIONS:
EDUCATION & EXPERIENCE (REQUIRED):
Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
PHYSICAL REQUIREMENTS*:
WORKING CONDITIONS:
Occasional extended hours.
WORK STANDARDS:
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities.
Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
