Onsite Permit Specialist - Newport, United States - Lincoln County Or

Description

Salary:
$ $28.99 HourlyLocation : Lincoln County, OR

Job Type:
Full-Time

Job Number:
Department: Planning & Development
Opening Date: 04/04/2024

Closing Date:
ContinuousPosition SummaryYour job in the department is to . .

.Perform a variety of moderately complex clerical and technical duties requiring considerable knowledge of laws and procedures relating to land use, building permits, and on-site waste management.

Your job also involves . .

.Acting as lead customer service representative for the Department of Planning and Development, providing the general public with assistance in applying for planning, subsurface, building, plumbing, mechanical and electrical permits and answering public inquiries regarding these permits as well as providing clerical and technical support for the department planners and field inspection staff.

Essential Functions/Major ResponsibilitiesJOB FUNCTIONSAssist the public in completing permit applications, including zoning, building, plumbing, mechanical, electrical, and sanitation permits:

Assist applicants in ensuring applications are complete, accurate and all supporting documents are supplied in accordance with legal requirements and department policies.

Process and issues completed permits.

Respond to inquiries from the public, both in person and over the phone, providing information on general procedures and requirements for various permit, inspection, and land use approval processes:
Respond to requests for information and research on department records and documents. Obtain and distributes research as requested by realtors, contractors, and the general public. Direct more complex inquiries to appropriate department staff.

Attend Planning Commission meetings, transcribes and distributes minutes, creates and maintains case files, public and legal notices, staff reports and other related correspondence:
Mail applicable information to interested parties and committees. Sets up and arranges BOC conference room for scheduled planning commission meetings.

Establish indexes and maintains permit and inspection information into a complex filing system and computer database:
Maintain microfilm reels and equipment and participates in researching microfilm records for the public. Annually organize, condense and store files in warehouse.

Schedule and outline daily inspection requests for field inspectors:
Relays instructions, technical information, and inspection requests to field personnel according to their workloads, time frame, and office policies. Assist in scheduling appointments for planning conference room.

Receipt all incoming fees for permits and planning applications, issues receipts, prepares daily bank deposits, and maintains accurate financial records:
Perform deadline sensitive reports for the State of Oregon, DEQ and Census Bureau.

Work with both internal & external agencies Work with the State Minor Label program to ensure random inspections requested by the state are completed, then update the information on states database.

Monitor the 30th Building codes division, DBQ, & Construction Contractors Board website that all required licenses are current as requested by the state.

Perform clerical office duties:
Process and distribute daily mail. Scans all permits. Maintain and update procedure manuals. Assist the Office Manager with monitoring office supplies. Type technical records and documents as required in course of work. Compose and types pertinent correspondence.
Typical QualificationsMinimum Education LevelHigh School Diploma / GEDMinimum Experience LevelTwo- Three yearsSpecifics: Computer, secretarial, and clerical experience

Substitution Note:
Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above

Knowledge of:
Extensive knowledge and comprehension of general office procedures and practices. Considerable knowledge of the building, subsurface, electrical, plumbing, and mechanical permit processes.


Skill or ability to:
Understand and explain planning, building and subsurface disposal permit process to the public. Prepare reports, meeting minutes, and correspondence in a clear and concise fashion.

Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the county, using language and a format the audience will best understand.

Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).

Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the county. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships. Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.

Job Conditions and Physical DemandsWORKING CONDITIONSJob Conditions:
Normal working hours. Attendance at bimonthly evening Planning Commission meetings may be required. Some stress due to deadlines involved. Occasionally interacts with hostile or confrontational members of the public.


Work Location:

Lincoln CountyTravel:

N/APHYSICAL DEMANDSThe physical demands are typical of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical capability to handle high mobility demands and complex personal interactions.


Physical Ability:
Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight pounds)


Sensory Requirements:
Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.


Environmental Factors:

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents.

Tasks are regularly performed with exposure to violence, disease, or pathogenic substances.
REASONABLE ACCOMMODATIONSLincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA).

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

Lincoln County offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision which is paid at 90% by the County and 10% by the employee.

Other fully paid benefits include life, AD&D, long-term disability insurance. Other optional insurances are available. A 401K retirement plan is also provided.

The County's current contribution rate is 11%.Regular and Trial Service employees working between hours per week on a regular basis are eligible for pro-rated employee benefits.

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