Safety Coordinator - San Bernardino, CA

:Under the supervision and direction of the Operations Manager, the Safety Coordinator is responsible for overseeing all aspects of safety, health, and security organization-wide, with primary focus on the San Bernardino campus serving clients and support provided to other LSS si ...

Job description

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Under the supervision and direction of the Operations Manager, the Safety Coordinator is responsible for overseeing all aspects of safety, health, and security organization-wide, with primary focus on the San Bernardino campus serving clients and support provided to other LSS sites throughout Southern California as needed. This includes managing the security vendor contract and performance at the primary site, developing, implementing, and maintaining comprehensive safety policies and procedures, ensuring regulatory compliance (including OSHA standards), conducting risk assessments, training staff and residents, coordinating emergency preparedness and response, overseeing company-wide incident reporting, and collaborating with HR on disciplinary processes related to vehicle accidents. The primary campus includes 140 individual small-room housing units for clients, as well as a two-story building containing offices for approximately 30 staff members, a cafeteria, multiple classrooms, laundry rooms, showers, bathrooms, and administrative spaces. All work will be performed in compliance with federal, state, and local safety regulations, including EPA, OSHA, and applicable health standards. The role requires a proactive, detail-oriented professional committed to creating a safe, supportive environment for vulnerable residents and staff across the organization, with flexibility to assist at other LSS facilities.

Requirements:

Key Responsibilities:

• Oversee the security vendor, including contract management, performance monitoring, scheduling, and coordination of security services to ensure 24/7 campus safety at the primary site.
• Develop, implement, review, and update safety policies, procedures, and programs to address risks related to resident housing, common areas, staff offices, cafeteria, classrooms, laundry, showers, and other facilities.
• Conduct regular safety inspections, hazard assessments, and risk evaluations of the entire campus (indoor and outdoor areas) to identify and mitigate potential dangers; provide similar support and inspections at other LSS sites as needed.
• Oversee all incident reports company-wide, including receiving, reviewing, tracking, analyzing trends, and ensuring timely documentation and follow-up for accidents, near-misses, injuries, and other safety events across all LSS locations.
• Investigate incidents, accidents (including vehicle accidents), and near-misses; prepare detailed reports, recommend corrective actions, track implementation to prevent recurrence, and collaborate with HR on write-ups or disciplinary actions related to vehicle accidents or other safety violations involving staff.
• Ensure compliance with OSHA regulations, local building codes, fire safety standards, and other applicable health and safety laws; prepare and submit required reports and documentation.
• Develop and lead safety training programs for staff and clients, including emergency evacuation procedures, CPR/first aid, conflict de-escalation, and health protocols specific to a homeless services environment; deliver or support trainings at additional sites when requested.
• Coordinate emergency preparedness plans, including fire drills, active threat response, medical emergencies, and natural disaster protocols; serve as the primary point of contact during safety-related incidents, with availability to assist other locations.
• Collaborate with the Operations Manager, Facilities team, HR, and other departments to integrate safety considerations into daily operations, resident programs, facility maintenance, and disciplinary processes; support multi-site safety initiatives as directed.
• Maintain accurate records of safety inspections, trainings, incidents (company-wide), and compliance documentation using computer software or designated systems.
• Stay current on safety and health best practices, regulations, and trends relevant to homeless services and congregate living environments; share knowledge organization-wide when supporting other sites.

Knowledge of:

• OSHA regulations, occupational health and safety standards, and best practices for residential/supportive housing facilities.
• Risk assessment, incident investigation, and emergency planning methods.
• Security operations and vendor management.
• Basic computer skills, including Microsoft Office (Outlook, Word, Excel) for reporting and record-keeping.
• Customer service principles in a vulnerable population setting.

Ability to:

• Develop and enforce clear, effective safety policies and procedures.
• Communicate effectively verbally and in writing with staff, residents, vendors, and external agencies.
• Conduct training sessions and lead drills.
• Manage time effectively, prioritize tasks, and meet deadlines.
• Work independently and as part of a team in a compassionate, faith-based environment.
• Maintain confidentiality and professionalism.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: High School Diploma or GED required. At least 5 years of previous experience in the field of Safety and Health (e.g., occupational safety, facility safety coordination, or related roles in residential, healthcare, or shelter settings).

Language Ability: Must be able to read, write and speak fluent English. Ability to follow directions, policies, and procedures. Excellent verbal and written communication skills.

Computer Skills: Working knowledge of Microsoft Outlook, Word, Excel, and ability to learn safety management software for tracking incidents, training, and inspections.

Certificates and Licenses:

• CPR Certification (current)
• OSHA certification (e.g., OSHA 30-Hour General Industry or equivalent)
• CSP (Certified Safety Professional) or equivalent advanced safety certification preferred but basic OSHA/CSP knowledge required

Supervisory Responsibilities: This job has no supervisory responsibilities.

Work Environment: The work environment is a supportive housing campus with residents experiencing homelessness. Reasonable accommodations may be made for individuals with disabilities. The position requires year-round indoor/outdoor work and occasional response to emergencies.

Physical Demands: The employee must be able to walk extensively throughout the campus, climb stairs, enter various spaces (including rooms and shared areas), and occasionally lift up to 25 pounds. Specific vision abilities include close vision and ability to see colors. The role involves both office and field work in a moderate noise environment.