Executive Assistant - Doral, FL

Only for registered members Doral, FL , United States

1 day ago

$80,000 - $140,000 (USD) per year *

* This salary range is an estimation made by beBee

Position Overview · We are seeking a highly organized, discreet, proactive and detail-oriented Executive Operations Assistant to support the Director across administrative, financial oversight, purchasing coordination and executive-level logistics. · This is not a traditional ass ...

Job description

Position Overview

We are seeking a highly organized, discreet, proactive and detail-oriented Executive Operations Assistant to support the Director across administrative, financial oversight, purchasing coordination and executive-level logistics.

This is not a traditional assistant role.

This position is designed for someone who wants to operate at the center of a growing business, supporting high-level decision-making while managing operational details with precision and confidentiality.

The ideal candidate is structured, reliable, tech-savvy and capable of handling multiple priorities in a fast-paced entrepreneurial environment.

Core Responsibilities - Executive & Administrative Support

Manage and organize executive email inbox and communications
Calendar management, scheduling and priority coordination
Travel planning (business and occasional personal logistics)
Prepare executive summaries, reports and follow-ups
Set reminders and track key deadlines (financial, legal, operational)
Coordinate payments related to business and executive obligations

Financial Oversight & KPI Support

Assist in supervising accounting processes (AP/AR tracking, reconciliations follow-up)
Coordinate with external accountants and tax advisors
Support preparation of KPI dashboards and financial summaries
Monitor expense reports and vendor payments
Maintain organized financial documentation

Purchasing & Supply Chain Coordination

Request and compare supplier quotations
Track purchase orders and shipment timelines
Assist with landed cost analysis and vendor performance tracking
Monitor inventory levels and replenishment needs
Support supplier negotiations and documentation
Potential future travel to visit key suppliers if required

Executive Logistics & Personal Coordination (Professional Scope)

Coordinate appointments, renewals, payments and time-sensitive matters
Organize documentation related to family or executive matters
Handle confidential matters with discretion and professionalism
Ensure smooth day-to-day executive operations

This component is administrative and logistical in nature and does not include non-professional errands.

Qualifications

Fully bilingual (Spanish & English – written and spoken)
3+ years in administrative, executive assistant or operations support roles
Strong Excel skills (formulas, analysis, comparisons)
Organized, structured and detail-oriented
High level of discretion and ethical standards
Ability to multitask in a high-performance environment
Experience with purchasing, logistics or accounting support is highly valued
Familiarity with ERP systems or financial software is a plus

What We Value

Loyalty and integrity
Proactive mindset and ownership mentality
Strong follow-through and execution discipline
Calm under pressure
Long-term growth orientation

Tipo de puesto: Tiempo completo, Indefinido

Sueldo: $ $23.00 la hora

Horas previstas: 40 por semana

Lugar de trabajo: Empleo presencial

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