Document Control Specialist - Decker Drive Baytown, Texas, United States
13 hours ago
Job description
DescriptionPOSITION SUMMARY:
The Document Control Specialist is responsible for providing administrative support for the Operations and Sales team by maintaining project documents, data entry, and organizing project information.
POSITION DUTIES AND RESPONSIBILITIES:
- Provides a variety of administrative support functions for the Operations and Sales team.
- Creates project folders and maintain complete and accurate customer files.
- Receives files from Operations, Sales and Clients and stores all files accordingly.
- Create transmittals for files received from Clients.
- Reads the Project Definition Document (PDD) to understand the scope of the project and responds to the needs of the projects.
- Manage document control processes and procedures to ensure control and availability of documentation to Operations and Sales personnel.
- Review new and revised documentation and records for completion and conformance to standards.
- File and archive documents electronically.
- Perform administrative support and office management duties as needed.
- Other duties as assigned.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
There is minimal risk of injury. Work hours are generally during normal business hours and average 40 hours a week. May require some additional hours when order demand is at high levels. Consistent and regular attendance required.
EMPLOYEE ACKNOWLEDGEMENT
This job description describes the general nature and level of work performed by the employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested. All requirements are subject to change over time, and to possible modification to reasonably accommodate individuals with a disability.
QualificationsKNOWLEDGE AND SKILL REQUIREMENTS:
- High School Diploma or equivalent required.
- Prefer a minimum two (2) years of experience with document processing and date management.
- Previous experience in a construction environment is highly desirable.
- Experience with Microsoft Office products (Word, Excel, Outlook, SharePoint).
- Experience with Bluebeam/Adobe Acrobat.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of personalities.
- Excellent time management and organization skills.
- Strong attention to detail.
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