Accounts Receivable Clerk - Elkhart, IN
2 days ago
Job description
Job Title: Accounts Receivable Clerk
Reports To: VP of Finance
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Position Overview
We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our dynamic finance team. This role provides comprehensive accounting support through the processing of accounts receivable and accounts payable billing activities while promoting a positive, professional image to both internal and external customers.
You will be responsible for managing receivables, processing billing, supporting revenue cycle operations, and maintaining compliance with GAAP. This position offers an excellent opportunity to contribute to the financial health of the organization while developing your skills in a fast-paced, collaborative environment.
Key Responsibilities
Accounts Receivable & Collections
- Process and record incoming payments using accounting software.
- Prepare cash deposits, post deposits to accounts, and deliver deposits to the bank.
- Perform account reconciliations to verify the accuracy of receivables and identify discrepancies.
- Prepare aging reports and assist with month-end closing activities related to accounts receivable.
- Order entry processing from a purchase order to a sales order.
- Follow up with customers via phone, email, fax, or written correspondence to resolve overdue accounts and negotiate payment arrangements.
Billing & Administrative Support
- Process billing and backorders for company product lines.
- Log backorder packlists and shipment details in Excel spreadsheets.
- Email, fax, or mail invoices to customers.
- Calculate shipping charges (e.g., UPS) and log required information for accounts payable cross-referencing.
- Assist with accounts payable check run.
- Log shipments and related billing data for AP cross-referencing.
- Post customer acknowledgements for new orders received.
- File open orders, shipped packlists, and supporting documentation.
- Pull open orders and attach to shipped packlists as required.
- Perform daily post office runs and related administrative tasks.
Cross-Functional Collaboration
- Collaborate with internal departments to ensure billing accuracy.
- Provide accounting support for accounts payable billing activities as needed.
Required Skills & Qualifications
- High school diploma required; two years of related accounting, billing, or bookkeeping experience preferred.
- Proficiency in accounting software (Microsoft Dynamics preferred).
- Strong personal computer skills, including Excel, spreadsheets and general record-keeping systems.
- Excellent data entry skills, including 10-key proficiency and strong attention to detail.
- Ability to prioritize and manage multiple tasks/projects simultaneously in a deadline-driven environment.
- Strong analytical and problem-solving skills with the ability to define problems, collect data, and draw valid conclusions.
- Effective communication skills with the ability to present information and respond to questions from managers and customers.
- Professional phone etiquette and strong customer service abilities.
What We're Looking For
We value energetic professionals who thrive on precision, organization, collaboration, and continuous learning. If you enjoy maintaining financial accuracy, supporting operational efficiency, and contributing directly to an organization's financial integrity, we encourage you to apply.
Join us in helping keep our revenue cycle running smoothly while advancing your career in a supportive and professional environment.
Job Types: Full-time, Part-time
Pay: $ $25.00 per hour
Expected hours: 20 – 40 per week
Benefits:
- 401(k)
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Profit sharing
- Vision insurance
Work Location: In person
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