Business Continuity Specialist - Santa Barbara, United States - University of California

Description

Payroll Title: EHS SPEC 3

Job Code: 7146

Job Open Date: 04/22/2024

Application Review Begins: 5/7/2024

Department Code (Name): HLSF (Environmental Health and Safety)

Percentage of Time: 100%

Union Code (Name): 99-Non-Represented

Employee Class (Appointment Type): 2 - Staff: Career

FLSA Status: Exempt

Salary Grade: PSS/22

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $85,000-$92,000/yr.

Full Salary Range: The full salary range for this position is $74,300-$134,500/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: EHS 565 Mesa Road, UCSB

Working Days and Hours: Monday- Friday 8:00am-5:00pm

Benefits Eligibility: Full Benefits

Type of Hybrid Work Arrangement if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The office of Environmental Health and Safety (EH&S) is committed to promoting a safe and healthful environment for research, instruction and the campus community. Through education, auditing and monitoring, technical consultation, and the provision of direct services, EH&S assists the campus in meeting its obligations for compliance with State and Federal health, safety and environmental regulations.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties:

Under the direction of the Emergency Manager, serves as the Business Continuity Specialist and as a member of the Emergency Operations Team. Develops, maintains and implements business continuity and disaster recovery strategies and solutions, including risk assessments, business impact analyses and documentation of business continuity and disaster recovery procedures. Analyzes impact and risk to essential business functions, including information systems and vendor supply chain risks to identify resource requirements and to promote mitigations to acceptable recover options. Supports the Emergency Manager to provide coverage for the EOC and coordinate with other department staff to facilitate the delivery of services to the campus community. Serves as EH&S liaison to department safety representatives.

Required Qualifications

● Bachelor's Degree

● Political acumen, plus demonstrated verbal and written communication skills, to communicate in comfortable and persuasive fashion, with the broad constituency of higher education (top campus leaders, deans, chairs, faculty, senior administrators, department managers, etc.)

● Familiarity with the organizational culture & administrative practices of higher education.

● Strong presentation skills to give engaging, persuasive, and effective presentations to large and small audiences.

● Ability to project competence and credibility in all interactions, including interactions with faculty on issues that relate to teaching and research.

● Active listening skills and team leadership and group facilitation skills

● Project management skills.

● Process analysis skills: Ability to determine how a process should work and how changes in conditions, operations and the environment affect outcomes.

● Problem-solving skills: Strong skills in identifying complex problems and analyzing and synthesizing related information to develop and evaluate options and to prepare sound and relevant proposals.

● Ability to partner with others to develop creative solutions and new ways of doing business.

● Computer skills: Word, Excel, PowerPoint, and other common computer applications. Database skills (understanding of database structure, ability to use query tools).

● Ability to maintain sensitive, highly nuanced interactions with people despite situations that may be complex or unfamiliar.

● Ability to multi-task with demanding timeframes

● Ability to use discretion and maintain confidentiality.

Preferred Qualifications

● 3-5 years' experience in continuity planning, emergency preparedness, or health and safety field and in a higher education setting.

Special Conditions of Employment

● Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employer Pull-Notice Program

● Some night, weekend response for emergencies required.

● Satisfactory conviction history background check

● UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

50%- Business Continuity Planning

Coordinate all aspects of the departmental business continuity planning program utilizing UC software tools. Conduct outreach and education to the campus community by providing outreach, education and marketing to deans, directors and chairs, giving presentations to campus leadership, departmental leadership and other stakeholder groups. Promote a culture of disaster-preparedness in all sectors of the campus. Guide departments to create Business Continuity Plans and Emergency Action Plans (EAPs) by conducting education and orientation sessions, consulting with and coaching departmental leadership and planning teams as they operate, assisting departments to analyze processes and identify critical functions, monitoring plan development progress, reviewing completed plans, providing feedback to improve plans. Advise departments in the selection and use of technologies for backup and safeguarding of documents, records, data and other materials. Assist departments in the use of planning technology by coaching campus partners in the use of the web-based UC planning tools, troubleshooting and resolving any problems that clients report when using the tools. Support departments in the use of UC Ready software. Conduct annual exercises and ensure completion of action items by designing and conducting departmental tabletop exercises and reviews of departmental readiness, tracking the status and promoting the completion of department action items, determining which action items are outside the scope of the originating department and referring these action items to other appropriate departments for completion, and negotiating solutions with and among departments. Implement and coordinate preparedness efforts that bridge multiple departments by identifying relationships and dependencies among departments and negotiating preparedness and recovery solutions when processes are shared by multiple departments. Promote readiness initiatives to leadership by identifying, designing and advocating for initiatives that will support readiness and advising campus and departmental leadership on all matters relating to the continuity of UCSB's teaching, research and public service. Write reports to summarize testing activities, including description of goals, planning, scheduling, execution, results, analysis, conclusions, and recommendations. Ensure that all campus departments perform annual reviews of their continuity plans. Monitor, coach, and assist as needed; assist departments with updating their recovery procedures and plans.

35%- Emergency Management

Coordinate and manage the staff of the campus Emergency Operations Center (EOC), assist with activation and setup of the EOC, provide staff support to section leaders, and assist with the development of campus incident action plans (IAP's). Acts as the Planning Section Lead. Represent the campus at Santa Barbara County EOC as needed. Coordinate with campus constituents to test, drill and maintain emergency communication systems to ensure effective communications during a disruptive event. Assist Emergency Manager in coordinating monthly emergency radio and satellite phone drills and quarterly emergency communication drills. Assist in the development of, and maintenance of the campus Emergency Operations Plan (EOP). Provides guidance, training, and assistance to departments in developing their Departmental EOP. Assures compliance of plan with regulatory requirements. Perform as an administrator for the UCSB instance of Web EOC or other like system. Provide technical expertise and training to other EOC members in the use of software tools. Assist in the development of, plan and conduct EOC disaster exercises to test the adequacy of existing recovery plans and strategies. Identify, design, develop, and recommend continuously improving ways to perform all of the above functions. Assist with post-implementation analysis to measure the effectiveness of programs and processes. Identify and develop, recommendations on campus building evacuation drills. Serves as the secondary campus representative to cultivate and maintain partnership relationships with city, county, and statewide public and private agencies or organizations responsible for emergency planning and response. Assist the Emergency Manager to Coordinate and integrate campus plans into broader regional emergency framework including the Red Cross, Federal Emergency Management Agency (FEMA), Federal Office of Homeland Security, and California State Office of Emergency Services. Assist the Emergency Manager to coordinate planning and communication with the Office of the President and participate in systemwide policy and guideline development and implementation. Campus CERT (CERT) Coordinator: Assist Campus Emergency Manager with CERT program. Engage CERT members in developing, maintaining and testing basic disaster response skills and other response skills such as emergency evacuation, traffic control, shelter operations, and EOC support functions. Assist in development and implementation of CERT deployment policies, protocols and team member standards. Coordinate CERT members' involvement in providing volunteer assistance at large UCSB events. Provide administrative coordination of CERT members including recordkeeping, grant management and volunteer communications.

10%- Department Safety Liaison

Serve as primary EH&S liaison to Department Safety Representatives (DSRs). Develop, schedule and coordinate DSR training activities, including annual group and individual orientation sessions, to ensure DSRs understand the scope of their responsibilities including: communicating safety issues to department staff, ensuring staff have received training on general safety responsibilities, maintaining a department safety bulletin board, including posting of mandatory OSHA posters, performing department emergency preparedness activities, and, as needed, assist with building evacuations, reporting department emergency status to the EOC, and relaying emergency information to department personnel. Coordinates training presentations with EH&S subject matter experts. Serves as UCSB/EH&S representative in the Systemwide Education Workgroup (STEW) Researches, evaluates, and develops effective training resources with UC EH&S Training Managers. Perform periodic inspection of campus safety bulletin boards to ensure OSHA compliance. Maintain DSR section of UCSB EH&S website.

● 5%- Serves on the EH&S Emergency Response Team

Serves on the EH&S Emergency Response Team to provide assistance in emergency situations, particularly those related to shop, physical plant and general campus injuries. Don protective equipment as needed, including self-contained breathing apparatus. Services on rotating one-week 24-hour emergency on-call procedure for campus hazardous materials emergencies. While on-call is prepared to be first responder to afterhours hazardous materials emergencies in order to evaluate, prioritize and coordinate the EH&S response.

UC Vaccination Programs Policy – With Interim Revisions

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Interim Revisions.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information:

UC Santa Barbara COVID-19 Information

· University of California Policy on Vaccinations – With Interim Amendments

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For more information:

University of California's Affirmative Action Policy

University of California's Anit-Discrimination Policy

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Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status

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