Executive Assistant - Austin, United States - Motion Recruitment Partners

    Motion Recruitment Partners
    Motion Recruitment Partners Austin, United States

    1 month ago

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    Description
    Executive Assistant

    Austin, Texas


    Onsite
    Contract

    $33.92/hr - $33.92/hr

    Come join our team. Our client is looking for an Executive Assistant for an 11-month contract in Austin, TX 78759.

    Our client is a global, values-driven corporation that leads the communications, automotive, and media industries. Apply today to be on a team that disrupts industries and builds a better future for the next generation.

    Contract Duration: 11 Months

    Required Skills & Experience


    • High School Diploma/GED and 5 years experience in a related field (administration, event planning) or any level degree/certification beyond a High School diploma/GED in a related discipline and 3 years experience.
    • Strong knowledge of the Microsoft suite of products with an emphasis on Outlook, PowerPoint, Teams, Excel, and SharePoint.
    • Strong written, and verbal communication skills to field inquiries professionally and efficiently.
    • Excellent planning, calendar management, organizational, meeting coordination, and project management skills.
    • Event or party planning experience, especially for large groups (50).
    • Highly creative and energetic in approach.
    • Mental acuity and physical agility to execute the duties of the position successfully within required timeframes.
    • Resourceful team player who is detail-oriented delivers in a highly efficient work environment, effectively prioritizes, and has superior time management skills.
    • High standard of ethics and experience maintaining confidential business and personnel's sensitive information
    • Embraces new technology, change, and good communication, and with a flexible approach/mindset.
    • Seeks efficiency through enhanced processes, collaboration, and new learnings.
    Desired Skills & Experience


    • BS/BA in Business Administration, Management or Operations.
    • Experience directly reporting to and supporting Executives and their teams.
    • Ability to work effectively with teams throughout an organization, navigate a network effectively, and gain support from others.
    What You Will Be Doing
    Daily Responsibilities


    • Plans, organizes, and coordinates meetings, events, calendars, and the daily activities of multiple Vice Presidents.
    • As an Austin-based EA, supports the onsite needs of the Vice President of Product and Engineering, while continuously partnering with the primary EA to the SVP.
    • Works closely with other Senior Leadership team members and other EAs to keep everyone well informed of upcoming commitments and responsibilities, following up appropriately.
    • Completes a broad variety of administrative tasks, including completing expense reports, composing and preparing correspondence, ordering catering, arranging detailed travel plans, preparing agendas, etc.
    • Plans and executes event planning, team building events, and special projects for small groups to very large groups, including specifically leading weekly events with a planning committee to drive a culture emphasizing that being together in person is critical.
    • Handles sensitive and confidential information that cannot be shared.
    Applicants must be currently authorized to work in the US on a full-time basis now and in the future.


    You will receive the following benefits:

    • Medical Insurance - Four medical plans to choose from for you and your family
    • Dental & Orthodontia Benefits
    • Vision Benefits
    • Health Savings Account (HSA)
    • Health and Dependent Care Flexible Spending Accounts
    • Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
    • Hospital Indemnity Insurance
    • 401(k) including match with pre and post-tax options
    • Paid Sick Time Leave
    • Legal and Identity Protection Plans
    • Pre-tax Commuter Benefit
    • 529 College Saver Plan
    Motion Recruitment Partners is an Equal Opportunity Employer, including Veterans/Disability/Women.

    All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available.

    Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.


    Posted by: Mark Reyes


    Specialization: Administrative / Clerical