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    Administrative Assistant - Austin, United States - Texicare

    Texicare
    Texicare Austin, United States

    1 month ago

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    Insurance
    Description

    As the primary provider of workers' compensation in the state, Texas Mutual is relied upon by businesses, especially small businesses. Texicare, a new health care venture by Texas Mutual, is focused on revolutionizing the limited choices accessible to small businesses and their employees. We are seeking dedicated individuals who are enthusiastic and committed to our mission, ready to collaborate with us as we set the groundwork for significant enhancements in health care coverage.

    We are in need of a skilled and dependable Administrative Assistant to provide support to our Texicare leadership team in our rapidly expanding health insurance firm. Your responsibilities will include managing the executives' schedules, organizing travel arrangements, handling correspondence, coordinating meetings, and other administrative duties. Additionally, you will act as a bridge between the leadership team and internal as well as external stakeholders to ensure seamless collaboration. You will report directly to the COO.

    Key Responsibilities:

    • Manage the calendars, appointments, meetings, and events for up to three leaders
    • Act as the main office administrator for the Texicare Austin office
    • Coordinate and organize travel plans, itineraries, and expenses
    • Prepare and revise documents, reports, presentations, and correspondence
    • Maintain confidentiality and handle sensitive information with care
    • Conduct research and gather data for projects and initiatives
    • Offer support in various aspects of business operations
    • Update and maintain records, files, and databases
    • Procure and manage office supplies, stationary, and equipment
    • Ensure the office and conference rooms are well-maintained and arrange for necessary repairs
    • Plan both in-house and off-site activities
    • Handle daily mailbox checks and distribution of mail
    • Liaise with facility management vendors for services like cleaning, catering, and security
    • Provide assistance to visitors and offer general support
    • Execute any other administrative tasks as assigned

    Requirements for Success:

    • High school diploma or equivalent education, training, or experience
    • Prior experience as an executive assistant or in a similar role
    • Proficiency in Microsoft Office and other relevant software
    • Excellent verbal and written communication skills
    • Strong organizational, time management, and problem-solving abilities
    • Capability to work independently and handle pressure effectively
    • Attention to detail and accuracy in tasks
    • Familiarity with the health insurance industry and its regulations
    • Availability to work at our Austin, TX office five days a week

    Benefits Package:

    • Automatic 4% employer contribution to retirement plan
    • 401k plan with 100% match up to 6%
    • Flexible time off for vacations, illness, etc.
    • Nine paid holidays
    • Immediate health, Rx, vision, and dental insurance coverage
    • Life and disability insurance options
    • Flexible spending account opportunity
    • Pet coverage and discounts on pet Rx
    • Complimentary identity theft protection
    • Access to a free 2nd medical opinion service

    Texicare is an equal opportunity employer.

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