Judicial Court Clerk - Mount Clemens, United States - Macomb County, MI

Macomb County, MI Mount Clemens, United States

1 week ago

Description

CLASSIFICATION TITLE:
Judicial Court Clerk

SALARY:
$46, $60,380.89

DEPARTMENT:
County Clerk

Opening Date:
05/09/2024

Closing Date:
05/22/2024 12:00 a.m.

FLSA STATUS:
Non-exempt - Overtime pursuant to Collective Bargaining Agreement

EMPLOYMENT RELATIONSHIP:
Just cause subject to probationary period

GENERAL SUMMARY:
Under direction, works directly with judges, attorneys, probation officers, Friend of the Court, and the public. The classification may be assigned to multiple courtrooms or a single courtroom.

When assigned to a courtroom, prepares judge's daily docket; administers the docket in the courtroom; enters the results of hearings into the court's computerized case management system.

When assigned to the general Court Section, performs the duties of Senior Office Assistant such as processing documents received from counter customers, electronic customers,mail and fax filers.

As the official record keeper of all Court events and rulings, receives, processes and maintains documents filed inaccordance with Michigan Court Rules; creates an accurate register of actions of all events relied upon by various local,state and federal governmental agencies such as the Michigan Department of Corrections, Michigan State Police, MacombCounty Prosecuting Attorney, Macomb County Sheriff, and Friend of the Court.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Receives, reviews, posts, processes, certifies, and forwards legal pleadings, documents, and correspondence from attorneys, unrepresented parties, and other departments ensuring compliance with court rules and procedures.

Organizes and maintains paper and electronic records and files of court proceedings.

Prepares judge's weekly docket by gathering and preparing files and flagging the docket in advance with relevant codes.

Checks all parties into cases on the docket, manages the flow of cases called, and ensures the efficient operation of the courtroom.

Administers oaths to witnesses and foreign language translators.

Provides judge and attorneys with juror lists and jury box seating charts; draws and swears in jurors.

Enters the results of hearings into the court's computerized case management system using both memorized codes and free text, processes documents filed in the courtroom, and schedules subsequent court events by coordinating the schedules of the court, parties, and attorneys.

Translates judge's oral orders into writing for unrepresented litigants, reviews orders drafted by attorneys for consistency with the judge's rulings, and enters orders into the court case management system.

Acts on behalf of the judge when copying true orders.

Responds to inquiries from the public regarding court proceedings, appearances, hearing dates, adjournments, outstanding warrants, and other related court matters.

Operates an automobile to perform assigned job functions.

Performs related duties as assigned.

QUALIFICATIONS:

Required Education and Experience:

High school diploma or GED equivalent
Two (2) years of related work experience processing civil, criminal and/or domestic cases in a court or legal setting

Required Licenses or Certifications

Possession of a valid Michigan driver's license, operable automobile, and insurance
Michigan Law Enforcement Information Network (LEIN) certification within four (4) months of employment

Preferred Education and Experience

Civil, criminal and/or domestic case processing experience in a court setting
Experience with CourtView, OnBase, Microsoft Word and Excel, and Google G Suite
Post-secondary degree or certificate in a law-related field

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

Knowledge of:

Court terminology, court records, documents, and procedures
Microsoft Windows, word processing and spreadsheet programs, and other computer software applications
Modern office procedures and methods
Various and specialty-designated data processing/computer systems and applications for office administration across many departments in the County

General clerical/administrative support and secretarial processes common to office administration

Manual and electronic filing and record-keeping procedures and retention schedules

A variety of programs' eligibility, enrollment, and verification policies and practices

Skill in:

Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
Providing customer service to internal and external customers via phone, email and in person
Performing a variety of duties, often changing from one task to another of a different nature
Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Organization and time management
Operating personal computers with current versions of office efficiency software and applications
Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory, and statistical review and reporting

Assigning, prioritizing, monitoring, and reviewing work assignments

Ability to:

Provide excellent customer service to both internal and external customers with tact and courtesy
Courteously respond to concerns of citizens, attorneys and employees while simultaneously handling multiple duties and managing disruptions
Meet schedules and deadlines of the work
Lead and train staff and coworkers

Learn new policies, practices and procedures

Read and understand laws, rulings and other published guidance

Handle, process and account for large sums of cash/money

Understand and follow complex registration, eligibility and enrollment guidelines

Work in an environment which embraces the county's Dignity Campaign
Effectively speak, write and understand the English language
Effectively speak, write and understand a language other than English is preferred
Understand and carry out oral and/or written instructions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Work independently

WORK ENVIRONMENT/CONDITIONS:

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment:
F/C

Outdoor environment:
N/S

Street environment (near moving traffic): N/S

Construction site:
N/S

Confined space:
N/S

Exposures

Individuals who are hostile or irate: O

Individuals with known violent backgrounds:
O

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases:
N/S

Moving mechanical parts:
N/S

Fumes or airborne particles:
N/S

Toxic or caustic chemicals, substances, or waste: N/S

Loud noises (85+ decibels): N/S

Blood Borne Pathogens:
N/S

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Demand:
Balancing on even or uneven surfaces/ground: N/S

Bending (forward or backward bending at the waist): N/S

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees)

Inspecting in confined spaces:
N/S

Digging:
N/S

Driving on sealed and unsealed roads: O

Grasping, gripping, holding, clasping with fingers or hands: O

Kneeling to work at low levels: N/S

Manual Dexterity (fine finger movements i.e.

, keyboard operating, writing):
F/C

Lift/Carry/Move objects from one level/position to another up to 34 pounds: O

Push / Pull objects away from or towards the body: O

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: O

Walking considerable distances in the facility on multiple surfaces: O

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS:
Complies with P.A.

390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.

Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job.

Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The American Federation of State, County and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.

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