Director of Accounts Payable - Boston, United States - Massachusetts Bay Transportation Authority (MBTA)

Description

Experience, qualification, and soft skills, have you got everything required to succeed in this opportunity Find out below.

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Director of Accounts Payable (AP) & Accounts Receivable (AR) will lead the day-to-day functions of the AP and AR departments including managing, mentoring, and motivating departmental personnel, leading, and improving processes to maximize efficiency and results, and leading efforts to resolve complex issues. This role involves close interaction with various departments throughout the Authority including providing updates to senior management and work with other internal groups to understand and anticipate issues around AP and AR processes

Duties & Responsibilities

• Compile monthly AR & AP aging summaries and reconciliations to support cash flow forecasts.
• Reconciliation of AR and AP sub ledgers to general ledger.
• Responsible for vendor relationships and researching inquiries.
• Participate in regularly scheduled data processes including month-end and year-end reports financial audits, 1099 reporting and other.
• Manage the collection of overdue invoices. Prioritize high risk, overdue customers and proactively implement follow-up and action plan.
• Processes all mandated requests for information based on Freedom of Information Act (FOIA), Open Checkbook/CThru reporting, and other third party and customer mandates.
• Implement new/additional processes, polices, internal controls and "best practices" for the Accounts Receivable & Accounts Payable Departments.
• Work with ITD Department to identify system issues and constraints, source an ERP software solution and implement ERP.
• Coordinate all future ERP software upgrades to ensure minimal disruption to ERP related processes.
• Establish work standards, develop objectives, and design / maintain effective workflow and create operating procedures.
• Supervise and mentor Accounts Payable and Accounts Receivable staff.
• Manage day to day performance of AP and AR staff to ensure smooth operations and excellent customer service.
• Act as a resource to help resolve complex problems and issues.
• Lead and/or assist special AR and AP related projects.
• Adhere to the rules, regulations, collective bargaining agreements (if applicable) and policies of the MBTA including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Communicate effectively with customers, vendors, and employees.
• Perform all other duties and projects that may be assigned.

Supervision

• Supervise, monitor, and mentor Accounts Payable Supervisor/staff and Accounts Receivable staff.
• Manage day to day performance of AP and AR staff to ensure smooth operations and excellent customer service.

Minimum Requirements & Qualifications

• Bachelor's degree from an accredited institution in Business Administration, Accounting, or related field.
• Seven (7) years of experience working in an Accounts Payable and/or Accounts Receivable role.
• Five (5) years of experience in managing and leading individual employees, a team, or department.
• Demonstrated organizational, analytical, accounting, and quantitative skills.
• Proficiency with Microsoft Office suite.
• Able to communicate clearly and concisely.
• The ability to supervise and work effectively with a diverse workforce.
• Successfully pass an Excel assessment exam.

Substitutions Include

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience

Preferred Experience and Skills

• Master's degree from an accredited institution in Business Administration, Accounting, or related field.
• Experience with Oracle or other ERP systems.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
  
• Ability to provide internal and external customers with courteous and professional experiences
  
• Ability to work effectively independently and as part of a team (or supervise, if required)
  
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
  
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
  
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
  
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
  
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service
  

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
   
2. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
   
3. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
   
4. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
   
5. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
   
6. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
   
7. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
   
8. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
   
9. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at (XXX) XXX-XXXX or
   
10. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit
    

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