Outbound Dock Registrar - New York, United States - Sothebys group

Description

**Outbound Dock Registrar & Warehouse Supervisor**

at Sotheby's New York, United States **THE** **ROLE** **ABOUT SOTHEBY'S**

Established in 1744, Sothebys is the worlds premier destination for art and luxury. Synonymous with innovation, Sothebys promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.

The Outbound Dock Registrar & Warehouse Supervisor is an integral part of the inventory and auction process, ensuring that all relevant information about each work is accurately cross-referenced at the time of release from our care and control, and safe storage and maintenance of property in the warehouse is maintained. The successful candidate will have the ability to thrive in a fast-paced environment, prioritize numerous concurrent projects, and schedule collections, coordinate across departments, and handle a wide array of works of art including various types of paintings, furniture, luxury objects, and decorative arts.

**RESPONSIBILITIES**

Review, photograph, and ensure proper release of property upon its release to document and verify logistical attributes, including piece count, pre-existing conditions, etc.

Coordinate outbound collections of property with Sothebys Shipping department, Sothebys clients collecting in person, and third-party shipping companies

Maintain the integrity of the Operational procedures and comply with Risk Management/Security Department requirements

Delegate tasks to a team of art handlers for moving, installing, and handling property

Act as communication liaison between specialist departments and property handlers, directing property to the appropriate location for storage, collection, and viewings

Verify outbound paperwork is accurate and reflects scheduled property movements

Maintain paperwork and records for audit purposes: reporting any discrepancies to the appropriate colleague (Inventory Manager, Risk Management, etc.)

Maintain and upload all outbound paperwork to an internal database for external audits and internal reference

Work with Registrar team and Manager of Property Transfers to coordinate transfer of property both for sale and for collection

Work with manager to improve overall process efficiencies and reduce waste

**IDEAL EXPERIENCE & COMPETENCIES**

Bachelors degree

Minimum 2 years Registrar/collections management experience a plus

Warehouse management experience a plus

General overall knowledge of the fine and decorative arts

Excellent attention to detail

A team player who works with other colleagues to complete tasks and activities

Strong communication skills with the ability to interact with a wide range of people

Superior organizational skills with the ability to prioritize multiple tasks with speed and efficiency

Excellent time management skills in a fast-paced environment

Flexibility to work overtime and weekend hours when necessary

***The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.***