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    Legal Billing Specialist - Wilmington, United States - RemX

    RemX
    RemX Wilmington, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Job Title: Legal Billing Specialist

    Location: Wilmington, DE

    Hybrid opportunity Friday work from home

    Salary: $50k-$65k

    Responsibilities:

    Billing Operations:
    - Generate, review, and finalize client invoices, ensuring accuracy and compliance with client agreements and billing guidelines.
    - Monitor and track billable hours and expenses, ensuring timely and accurate entry into the billing system.
    - Resolve billing discrepancies and issues promptly, coordinating with attorneys and clients as needed.

    Client Communication:
    - Serve as the primary point of contact for billing inquiries from clients, attorneys, and other stakeholders.
    - Provide detailed billing reports and statements to clients upon request.
    - Communicate and follow up with clients regarding outstanding invoices and payment statuses.

    Financial Management:
    - Assist with the preparation of monthly, quarterly, and annual billing reports for management review.
    - Collaborate with the accounting team to ensure accurate and timely application of payments and adjustments.
    - Maintain accurate and up-to-date billing records and documentation.

    System and Process Improvement:
    - Utilize billing software to streamline and automate billing processes, ensuring efficiency and accuracy.
    - Recommend and implement process improvements to enhance the billing function and overall financial performance.
    - Stay informed about industry best practices and changes in billing regulations and guidelines.

    Compliance and Audit:
    - Ensure compliance with all relevant billing policies and procedures, including ethical guidelines and legal requirements.
    - Assist with internal and external audits related to billing and revenue recognition.
    - Maintain confidentiality and security of all billing information and client data.

    Qualifications:

    Education and Experience:
    - High school diploma required; some college preferred.
    - Minimum of 2 years of experience in legal billing or a similar role within a law firm or professional services environment.
    - Administrative and billing experience in a corporate environment is a plus.

    Technical Skills:
    - Proficiency in legal billing software (e.g., Elite, Aderant, Bill4Time) and Microsoft Office Suite (Excel, Word, Outlook).
    - Knowledge of basic accounting principles is preferred.
    - Strong understanding of billing and accounting principles, including revenue recognition and accounts receivable management.

    Communication and Interpersonal Skills:
    - Must have exceptional customer service skills.
    - Excellent written and verbal communication skills.
    - Ability to interact professionally with clients, attorneys, and staff at all levels.

    Analytical and Organizational Skills:
    - Exceptional attention to detail and accuracy.
    - Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
    - Ability to analyze billing data and identify trends, discrepancies, and opportunities for improvement.
    - Ability to prioritize and complete simultaneous projects.

    Additional Requirements:

    Ability to work independently and as part of a team in a fast-paced environment.
    - Flexibility to work occasional overtime or outside regular business hours as needed.
    - Commitment to maintaining the highest standards of integrity and confidentiality.

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