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Magstatt-le-Bas

    Front Desk Receptionist, Part-Time - Omaha, United States - Archomaha

    Archomaha
    Archomaha Omaha, United States

    3 weeks ago

    Default job background
    Part time
    Description

    **Front Desk Receptionist, Part-Time**

    ** Office of the Chancellor - Omaha**

    Admin & Clerical Part-Time POSITION TITLE: Front Desk Receptionist, Part-Time

    DEPARTMENT: Human Resources

    REPORTS TO: Human Resources Director

    CLASSIFICATION: Regular, Part-Time, Non-Exempt

    HOURS PER WEEK: 20-28

    POSITION SUMMARY

    The Receptionist is the first point of contact for all visitors to the Chancery. The receptionist is responsible for warmly greeting staff, visitors and callers while providing exceptional service with professionalism.

    PRINCIPAL DUTIES AND RESPONSIBILITIES

    Serves as a primary point of contact for answering calls coming in on the Chancerys main phone number and directing calls to the appropriate office

    Ensures messages left in the main voicemail box are retrieved timely and handled accurately

    Welcomes and greets all visitors who come into the Chancery Offices. Announces all visitors to the proper individual or department

    Directs all visitors attending meetings to the proper meeting area

    Handles callers inquiries whenever possible

    Maintains supplies for copy machine and fax machine and assists employees with use of those machines

    Assists with copying and collating work as needed

    Provides light typing services as needed

    Sorts and distributes mail into proper mailboxes

    Assists in the preparation of bulk mailings as needed

    Aid persons in need that come into the Chancery

    May be asked to perform other duties and assume other responsibilities as requested by curia offices

    Keeps the lobby and reception area orderly

    KNOWLEDGE, SKILLS, AND ABILITIES

    Excellent written, verbal, telephone and interpersonal communication skills

    Collaborative work style, initiative and flexibility

    Extreme sense of confidentiality

    Ability to listen and empathize

    Ability to present oneself professionally in appearance and behavior

    Ability to demonstrate problem solving skills and resolve recurring problems independently

    Demonstrated ability to maintain composure and communicate in a kind, professional manner

    Excellent organizational skills including ability to establish priorities, multi-task, work independently and proceed with objectives without supervision

    Bilingual (English and Spanish) skills preferred

    EDUCATION AND EXPERIENCE

    High School Diploma or equivalent

    One year of clerical experience including experience with multi-line telephone system

    Proficiency in Microsoft Office Word, Excel, and PowerPoint

    WORKING CONDITIONS: PHYSICAL REQUIREMENTS:

    Office environment; ADA-accessible building

    TRAVEL REQUIREMENTS

    None

    ORGANIZATIONAL RESPONSIBILITY

    Employees of the of the Archdiocese of Omaha will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based organization and adhere to the policies of the Archdiocese of Omaha. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Omaha or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.

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