Accounts payables Clerk - San Ramon, United States - Castle Management

Description

Job Description

Job DescriptionSan Ramon California Office

Property Management Company:
Castle Management Company Inc. )

Location:
Management Office in San Ramon CA.
Properties located throughout the San Francisco Bay Area and Northern CA.

Position Type:
Nonexempt Full Time 40 Hours per week

Compensation:
$26.00 to $27.00 per hour plus vacation accrual and paid holidays. Medical benefits as offered to employees of similar category per company policies (Currently 90% of Kaiser Medical).


SUMMARY:
Compiles and maintains accounts payable records by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES:
\tCoding, entering, verifying and vendor reconciliation of invoice, match with supporting documentation and enter into company payable system for approval and payment
\tSort and process Account Payable mail on a daily basis
\tInsure all invoices processed for payment meet billing protocols
\tReview invoices and follow-up in AP Software with precision
\tProcessing approved invoices and submitting them for payment in a timely manner
\tReconcile credit accounts
\tAnalyzing cash balances for each owner
\tMaintain A/P files in a neat and organized fashion
\tRespond to all Vendor, Portfolio Manager, and Resident Manager inquiries timely
\tProcess Move Out Deposit Accounting within legally mandated timeline
\tNew Vendor setup & maintain records
\tPrepare 1099 Miscellaneous tax & Form 542 as required
\tTrack & Collection of certificates of insurance and W-9 forms for owners and vendors
\tPossess reliable vehicle and maintain good driving record for bank runs and office supply purchases
\tAnswer operator calls on multi-line phone system, screen and direct calls
\tGeneral administrative and clerical support including photocopying, scanning, faxing, sorting and mailing of documents
\tCompetent computer skills including MS Office; Yardi Voyager or CRM experience preferred

COMPETENCIES Responds promptly to customer needs; Maintains confidentiality; Speaks clearly and persuasively in positive or negative situations; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Inspires respect and trust; Looks for ways to improve and promote quality; Prioritizes and plans work activities; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
\tMust be able to work on-site Mon-Fri (not remote)
\tBe reliable
\tMust be professional and customer service oriented
\tAbility to work independently and as part of a team

\tTyping:
Minimum 45 wpm,

\tMust have strong attention to detail with accuracy in data entry.
\tMust have comprehensive AP experience and understand the AP workflow
\tComfortable working in a fast-paced, high volume and deadline-oriented environment
\tThe role necessitates excellent organizational and multitasking abilities
\tExcellent communication and interpersonal skills
\tExperience with information management systems
\tPrior experience as an Accounts Payable & related software, Yardi Voyager preferrable


Education and/or Experience:
Two-year certificate from college or technical school; or two-year experience and/or training; or equivalent combination of education and experience.

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell.

Regularly spend long hours in intense concentration reviewing and entering financial information into a computer. Regularly use hands and fingers to handle, control or feel objects. Regularly see details of objects that are less than a few feet away. Regularly speak clearly so listeners can understand. Regularly understand the speech of another person. Frequently work in on projects that require deadlines. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:
Moderate noise level associated with open office work environment.
The Castle Management Company Inc.

provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, national origin, race, religion, sex, sexual orientation, veteran status, or any other consideration made unlawful by federal, state, or local laws.

Castle Management Company Values Statement:
We honor the worth and dignity of each owner, property, resident, tenant, employee and vendor we serve.

Company DescriptionThe California Apartment Association's annual GEMM Awards named Castle Management:
The Management Company of the Year for two years running 2012 and 2013.

The award covers Alameda, Contra Costa, Napa, and Solano counties.

Company Description

The California Apartment Association's annual GEMM Awards named Castle Management:
The Management Company of the Year for two years running 2012 and 2013.\r
\r
The award covers Alameda, Contra Costa, Napa, and Solano counties.