- Welcome desk for the Provost office. Direct guests, visitors by assisting them to find resources, information and provide expert support completing forms or connecting to correct departments when needed. Notify staff of appointment arrivals. Primary representative for the Provost office. Maintains a desk area free of confidential information and carefully monitors guest view of desk when in the office. Responsible to maintain secure access to Provost inner office areas and maintain a presence at the front desk.
- Maintain incoming and outgoing correspondence including but not limited to: sending memos, emails, mail pick up and distribution. Receives and sends inter-office mail for processing. Manage paper workflow in a timely and confidential manner utilizing project management system.
- Provides support for the Provost office that will include but not limited to attending to the administrative needs of the office, manage phone calls, support staff organizing events and assisting for any academic and administrative projects when requested by Provost or Provost Affairs Administrative Coordinator.
- Process billing by requisition when requested, maintain hardcopy file system and electronic in for all transactions. Manage reconciliation of bookstore invoices, receipts when received. Reconcile ORU Provost credit card statement with receipts when requested by the finance department. Other billing items as assigned.
- Organize Provost trips and conferences that will include but not limited to purchasing airline tickets, securing rental cars, booking hotels, buildings portfolios for participants with agendas, visa's and county entrance documentation, weather reports and any pertinent information. Communicate with travel agency when booking certain travel requirements. Maintain an up to date itinerary with Global Guardian related to trips.
- Maintains Provost office suite, file room and cleaning of common office areas. Assist staff for in person meetings with other administrators and guests. Utilize work order system as needed for repairs or replacements. Assist in preparing lunch or other requested needs for the Provost.
- Proof reading scripts, documents for errors and ability to build in footnotes and bibliographies in research and academic papers as directed by the Provost or Provost Academic Affairs Coordinator.
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Office Assistant - Tulsa, United States - Oral Roberts University
Description
ABOUT USOral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
JOB DESCRIPTION
- FULL TIME
PRIMARY FUNCTION:
To assist the Office of the Provost by presenting a professional and welcoming atmosphere for visitors, guest, faculty and staff. Provide office support by managing paper workflow and maintain electronic records tracking system to meet high priority and timelines. Manage travel for the Provost office. Assist and implement through completion any and all administrative tasks assigned to meet office operations as needed from day to day.
RESPONSIBILITIES
EDUCATION:
High School Diploma / Bachelor preferred
LICENSE OR CERTIFICATION REQUIREMENT(S):
N / A
EXPERIENCE / SKILLS / ABILITIES:
One year of experience in a related field. Must be proficient in Microsoft Office Suite. Office assistant experience preferred. Travel experience preferred with international travel a plus but not required.
Requires a professional appearance and must maintain a high level of confidentiality of information and office processes. God listener and willingness to learn.
Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its' procedures.
