Office Admin - Phoenix, AZ - One Inc

    One Inc
    One Inc Phoenix, AZ

    1 week ago

    $2,600 - $18,360 (USD) per year
    Description

    Job Title: Office Admin

    We are seeking a highly organized and proactive Office Administrator & Facilities Coordinator to oversee the day-to-day operations of our offices in Phoenix and facilities coordination across our 3 US locations.

    • Office Management: Oversee daily office operations, including administrative tasks, supply inventory, and vendor management. Act as the primary point of contact for staff inquiries related to office needs and resources. Manage office budgets, including tracking expenses and ensuring cost efficiency. Maintain accurate records, including contracts, invoices, and office documentation.
    • Support HR with onboarding new employees, including workspace setup and orientation Coordinate in-office meetings and catering as needed Be cross-trained in other functions to assist in downtimes or peak business needs
    • Facilities Management Ensure the upkeep and functionality of office facilities across three locations Coordinate with external vendors for cleaning maintenance repairs Conduct regular inspections to identify address facility-related issues
    • Manage office furniture equipment troubleshooting arranging for repairs replacements Oversee health safety compliance fire safety first aid supplies emergency procedures

    The ideal candidate will be a problem-solver with excellent communication skills a knack for multitasking Proven experience in office management facilities coordination or a similar role is required Strong organizational multitasking skills attention to detail Excellent communication interpersonal skills Proficiency in office software e.g Microsoft Office Suite Basic knowledge of vendor management vendor coordination Ability to work independently handle multiple priorities across locations Familiarity with health safety regulations is a plus Desired traits include action-oriented growth mindset positive outlook problem solver self-starter demonstrates ethical behavior strong drive team player supportive adaptable change exudes commitment personal professional development


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