Part-Time Administrative Professional 1 - Columbus, United States - Ohio Department of Developmental Disabilities

    Ohio Department of Developmental Disabilities
    Ohio Department of Developmental Disabilities Columbus, United States

    1 month ago

    Default job background
    Part time
    Description

    Primary Location

    :United States of America-OHIO-Franklin County-Columbus

    Work Locations

    :Riffe Tower 1877 South High Street18th FloorColumbus

    Organization

    :Hispanic/Latino Affairs CommissionClassified Indicator:UnclassifiedBargaining Unit / Exempt:Bargaining Unit

    Schedule

    :Part-timeWork Hours:24 hours per weekCompensation:$19.99

    Unposting Date

    :May 26, 2024, 11:59:00 PM

    Primary Job Skill

    :Administrative Support/ServicesTechnical Skills:Customer Service, Operational and Administrative Support, Administrative support/servicesProfessional Skills:Attention to Detail, Teamwork, Time ManagementPart-Time Administrative Professional VH) Job Duties

    About Us:

    The purpose of the Ohio Latino Affairs Commission is to advise state government on issues affecting Hispanic Ohioans, to connect the diverse Latino communities across the state, and to build the capacity of community organizations so they may better serve the fast growing population of Ohio.

    What You'll Do:

    The Part- Time Administrative Professional 1 plays an important part at the Ohio Latino Affairs Commission. In this role, you will be responsible for:

  • Providing secretarial assistance through routine administrative tasks including answering telephone, taking messages, composing and typing routine correspondence, opening, sorting and distributing mail, finalizing and preparing correspondence for mailing, making and maintaining photocopies for correspondence files.
  • Maintaining personnel files.
  • Distributing and collecting needed documents and forms from commission members and staff.
  • Arranging hotel accommodations for board members and/or commission staff.
  • Providing support for special events.
  • Providing bilingual assistance in person or by telephone (, written translations, interpreting English to Spanish or Spanish to English).
  • Coordinating daily workflow of office.
  • Coordinating bills for payment and tracking expenditures.
  • Establishing and maintaining computer- based spreadsheets to provide up-to-date account information, preparing travel expenditure reports.
  • Keeping inventory of office supplies and ordering supplies as needed.
  • Making reservations or arrangements for meeting rooms.
  • Organizing meeting materials.
  • Producing commission meeting minutes.
  • Sending out invites and announcements/notices.
  • Organizing, preparing, and distributing commission meeting materials and travel expenses.
  • Organizing and scheduling meeting with legislatures, state agencies and other entities.
  • Revising content of manuals and notebooks.
  • Entering payable hours for Commissioners.

    • What's in it for you:

    At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Our benefits package includes:

    Time Away From Work and Work/Life Balance

  • 11 holidays per year

    • Ohio Public Employees Retirement System

  • OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the for more information.

    • Deferred Compensation

  • The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the for more information.

    • Teleworking Option

  • The Ohio Latino Affairs Commission is currently in a hybrid teleworking status. Teleworking agreements are developed between the direct supervisor and staff and approved by the Executive Director. All Teleworking Agreements are subject to change at any time at the discretion of management.
    • Qualifications
  • 1 year training or 1 year experience in secretarial science or business office applications.

  • For positions requiring technical terminology, applicants must also have 6 months training or 6 months experience in relevant technical terminology.

  • Or equivalent of Minimum Class Qualifications For Employment noted above.

    • Preferred Qualifications for this Position:

  • Able to speak, write and interpret Spanish.

    • Job Skills: Administrative Support/Services

    ADA Statement

    Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

    Drug-Free Workplace

    The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

    Knowledge of (11b) human relations. (13a) office practices & procedures (, Hispanic-Latino Affairs Commission (, SPA) office practices & procedures)*, (13b) agency policies & procedures (, SPA policies & procedures)*, (14) government structure & process (, Legislative Process, engagement with legislators & Ohio Revised Code 121,32 & *, (19) humanities (, speak, write & interpret English & Spanish languages);

    Skills in (25b) word processing (, Microsoft Office Suite), (29) equipment operations (, computer, telephone, fax, copier);

    Ability to (30l) define problems, collect data, establish facts & draw valid conclusions, (32o) originate routine business letters reflecting standard procedures, (33e) gather, collate & classify information about data, people or things, (34f) handle sensitive inquiries from & contacts with officials & general public.

    (*)Developed after employment.

    Supplemental Information:

  • Unless required by legislation or union contract, salary will be set at the lowest rate of the salary range with gradual increases in accordance with the Ohio Revised Code or OCSEA/AFSCME Collective Bargaining Agreement.
  • Applicants must clearly indicate how they meet the minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties of the position applying for. You must clearly identify how you meet the minimum qualifications throughout your application and in your supplemental question responses.