Program and Event Coordinator - Sherwood

#2026-07 · The City of Sherwood is looking for an Program and Events Coordinator · Under general supervision, performs a broad range of services to plan, promote, coordinate, and facilitate, private, public, and city-sponsored programs and events at the Center for the Arts, and ...

Job description

#2026-07

The City of Sherwood is looking for an Program and Events Coordinator

Under general supervision, performs a broad range of services to plan, promote, coordinate, and facilitate, private, public, and city-sponsored programs and events at the Center for the Arts, and other city-owned properties or venues.

Responsibilities include a variety of planning and implementation efforts; vendor, contractor and internal services facilitation and oversight; supply and equipment needs; and safety.

Coordinate with community groups, and the public, in the development and execution of programs and events; and reviews program and event plans and contracts to ensure adherence to city policies.

Coordinate, implement, oversee, and promote city events and programs, including coordination with internal departments and outside agencies.

Staff and monitor events, performances and programs at the Sherwood Center for the Arts to ensure proper facility usage and adherence to safety and policy procedures.

Coordinate summer outdoor programs and events hosted by the city; including securing sponsors, vendors and arranging entertainment. Process and distribute payments and collect money as needed. Arrange for purchase or rentals as necessary. Serve as point of contact and coordinate day of event logistics.

Coordinate performances, programs and events at the Sherwood Center for the Arts; including securing performers, sponsors, vendors and essential technical support.

Process and distribute payments and collect money as needed. Arrange for purchase or rentals as necessary. Serve as point of contact and coordinate day of event logistics.

Coordinate and lead event set-up, and break-down of city events. Assures event equipment is maintained, in working order and returned to designated areas and prepared for next use.

Coordinate marketing and promotions for the Sherwood Center for the Arts, including electronic, digital and print media, advertisements, social media, and press relations.

Develop and create promotional posters, mailers and website content.

Prepare event-related documents, including schedules, staffing requests, diagrams, floor plans, etc. Ensures events have all applicable insurance and permits.

Provide and ensure excellent customer service functions at the front desk of the Sherwood Center for the Arts or at special events and functions within the facility.

Greet visitors and answer telephones. Respond to routine, non-routine and technical questions from internal and external customers.

Coordinate the Arts Education Program for the Sherwood Center for the Arts, including recruitment and coordination of instructors, scheduling classes and workshops in all forms of the arts, creating content for program publicity, developing and implementing policy and procedure for registration and student communications, and analysis of the program as a whole.

Assist with Rentals at the Center for the Arts as needed.

Participate in the coordination of special series and events at the Sherwood Center for the Arts.

Update Center for the Arts website, working closely with the Systems Administrator to post information on the City website. Update department used software systems that assist in tracking and reporting functions.

Maintain compliance with City records retention policies and procedures.

Attend City boards and commissions meetings as assigned. Take and record meeting minutes as needed.

Provide administrative support to the Department Director or Center Manager as assigned.

Perform a variety of routine administrative activities, such as photocopying, mail, faxing, filing, sorting documents, etc. Process and distribute incoming and outgoing mail. Accept and receipts payments.

Track, order and maintain office supplies. Comply with City financial directives and procedures.

Maintain cooperative working relationships with City staff, other organizations and the general public.

Follow all safety rules and procedures for work areas.

Auxiliary Job Functions

Undertake special projects and research as directed by the Community Services Director and the Arts Center Manager. Provide assistance to other staff as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner.


MANDATORY REQUIREMENTS:
Must have excellent written and verbal communication skills to interact with staff, vendors, other organizations and the public. Skill in English usage, grammar, spelling, vocabulary, punctuation; business letter writing and the standard format for reports and correspondence. Must have excellent organizational skills and must be able to multi task. Broad knowledge of arts management principles and practices, event coordination and/or community and cultural programming.

Skill in use of computer and software applications to produce documents, electronic and print media, advertisements, promotional posters, mailers, schedules, diagrams, floor plans, etc.; and ability to create and revise website content.

Equivalent to high school education plus additional specialized training and or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.

Minimum qualifications:
at least 5 years of experience in arts programming, educational programming, or recreation programming.


DESIRABLE QUALIFICATIONS:
Previous experience in municipal governments. Experience with technical elements of live performance. Experience leading arts education, community education, or recreation programs. Experience and proficiency in design software.

Physical Demands Of Position

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects.

The position requires mobility.

On a regular basis, the employee will be required to move materials weighing up to 10 pounds, such as files, books, office equipment, etc.; and on a less frequent basis, will be required to move heavier materials such as tables, chairs, event equipment, and stage risers, weighing up to 70 pounds.

Manual dexterity and coordination are required less than 50% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.

Working Conditions

Work activities take place under both usual office-working conditions as well as outside. Outside activities, with exposure to rain, heat, dirt, dust, fumes, etc. take place less than 40% of the work period.

Supervisory Responsibilities

Supervision is not a typical function assigned to this position. Provide training and orientation to staff, volunteers, students and newly assigned personnel on site policies and practices.


SUPERVISION RECEIVED:
Works under the general direction of the Arts Center Manager or the Community Services Director.

The City of Sherwood is committed to using a Merit Based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.

Application Process

Interested individuals must submit a City of Sherwood online employment application.

This recruitment may close at any time and applications not received by the close of the recruitment may not be considered; therefore prompt application is encouraged.

Examination Process

Application materials may be used to determine which candidates will be invited to participate in an oral interview.

Veterans' Preference

If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please make sure to upload the required documentation to your application and self-select your veteran status.

For more information on how to qualify, visit our Veterans' Preference Form webpage.

Accommodation under the Americans with Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment.

To obtain confidential assistance please contact Human Resources at:
at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application

You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition.

Please note that City of Sherwood communicates with all candidates via email.

If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.

Questions (?'s) Regarding This Recruitment

Lydia McEvoy, Human Resources Director

City of Sherwood is a drug-free workplace*