Senior Office Specialist, part-time 19 hours/week - Tucson - Oro Valley, AZ

    Oro Valley, AZ
    Oro Valley, AZ Tucson

    3 days ago

    Part time
    Description
    Salary: $21.85 Hourly
    Location : Oro Valley, AZ
    Job Type: Part Time
    Job Number: 25/
    Department: Water Utility
    Opening Date: 02/24/2026
    Closing Date: Continuous
    POSITION SUMMARY
    First review of application March 6, 2026
    The Town of Oro Valley's Water Utility is seeking a highly motivated, self-starter with excellent customer service skills to join the department. This position will assist the Water Utility Director with day-to-day operational tasks, attends all Water Utility commission meetings, performs Recording Secretary tasks and assists multiple department divisions. This position will also perform a variety of administrative, skilled and technical work including:
    • Skill in written communication to edit and proofread business correspondence and reports.
    • Knowledge of standard business vocabulary and use of common software programs.
    • Ability to acquire and utilize a thorough knowledge of policies, practices, and processes related to Water Utility operations.
    • Attends all Water Utility Commission meetings including subcommittee meetings and performs recording Secretary duties at those meetings, including taking minutes.
    • Ability to process, track and file approved ordinances, resolutions and agreements.
    • Assists engineering division with CIP project record keeping and file management systems.
    • Assists department divisions with day-to-day functions.
    • Assists customer service staff, as needed and has knowledge of Customer Information Systems.
    The ideal candidate should possess excellent time management skills and the ability to work under their own initiative. This position is required to attend a Water Utility meeting one evening a month.
    Under general supervision, provides highly skilled administrative and secretarial assistance and support to Directors and Administrators of an assigned department or division.
    ESSENTIAL FUNCTIONS
    • Assists in and operates office equipment.
    • Coordinates contracts for office equipment and supplies.
    • Analyzes work related situations and makes independent decisions.
    • Answers, screens, and directs telephone calls and receives, reads, and sorts mail.
    • Assists in implementing and communicating policies and procedures.
    • Assists in the development, implementation and administration of Departmental budget.
    • Assists in the maintenance of the calendar of events and activities for the Department.
    • Assists management in the analysis of departmental data and operations.
    • Assists other departmental personnel in resolving information technology issues.
    • Attends and participates in meetings and prepare and posts agendas.
    • Develops and maintains files and records and provide personnel copies of files requested.
    • Estimates expense costs for events and maintains budget.
    • Oversees, trains, and participates in coordinating events and projects.
    • Prepares reports and documents other than basic correspondence.
    • Prepares, copies and distributes meeting materials and transcribes minutes.
    • Processes cash and check payments, performs tasks relative to keeping financial and statistical records, and accounts and monitors monthly expenditures.
    • Provides higher-level administrative and secretarial assistance and support to Directors and Administrators.
    • Responds to customer requests for Department information.
    • Assists in the supervision of the day-to-day activities including communicating, scheduling work, training, evaluating, and motivating staff.
    • Assists with personnel actions such as selection, promotion, discipline, and evaluations.
    KNOWLEDGE, SKILLS AND ABILITIES:
    • Ability to communicate effectively both verbally and in written communication.
    • Ability to establish and maintain effective working relationships.
    • Ability to interpret and apply relevant Town, State and Federal statutes, ordinances, codes, rules and regulations, and other governing rules and regulations.
    • Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
    • Knowledge of event planning techniques and methods.
    • Knowledge of management and/or supervision principles and possession of strong leadership skills.
    • Knowledge of personal computer hardware and software.
    • Knowledge of research and report preparation techniques.
    • Knowledge of Town and Department policies and procedures.
    • Skill in ensuring accuracy of all work performed.
    MINIMUM QUALIFICATIONS
    • A high school diploma or GED.
    • Four (4) years' experience in office administration.
    • An equivalent combination of education and experience may be considered.
    PREFERRED QUALIFICATIONS:
    • Some college is preferred.
    • Experience in providing leadership to clerical staff is preferred.
    ENVIRONMENTAL FACTORS AND WORKING CONDITIONS
    • Work is performed in an indoor environment.
    • Must be able to lift or move up to twenty five (25) pounds.
    The Town of Oro Valley is an Equal Employment Opportunity employer. The Town does not discriminate in the provision of employment opportunities, benefits or privileges; create discriminatory work conditions; or use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is, in whole or in part, the person's race, color, national origin, age, religion, disability status, gender, veteran status, political affiliation, sexual orientation, genetic information or marital status.
    Why Apply
    Oro Valley is a planned community cradled in the shadows of the magnificent Santa Catalina Mountains, with hiking trails through Catalina State Park, hiking and bicycle trails throughout the Town, world-class golf courses, horseback riding and a long-valued cultural tradition, vibrant for over a thousand years. Oro Valley has received many accolades through the years and is proud to have been named: Best Places to Live in Arizona, Best Towns for Families and Best Places in America to Live and Launch a Small Business.
    Oro Valley is located in northern Pima County, just three miles north of Tucson, and a quick drive to the University of Arizona and Tucson International Airport. With average high temperatures of 83.4 degrees, average lows of 53.8 degrees, the town sits at an elevation of 2,640 feet, covers more than 34 square miles and has a current population of 41,011. Oro Valley was incorporated in April, 1974. Oro Valley is also quickly developing a strong reputation as home to the emerging bioscience and biotech industries. We are a young, diverse, dynamic community with a responsive government and our schools are among the finest in Arizona.
    The Town of Oro Valley has a council/manager form of government. Six council members and the mayor are elected for four-year terms. The town manager is appointed by town council. The Town of Oro Valley provides high-quality services including: police, planning, zoning, construction, inspection, transit services, traffic engineering, street maintenance, storm water management, flood control, water utility, parks, recreation, aquatics, library, cultural resources, economic development, constituent services, community and media relations, budget development, debt and investment management, attorney services, magistrate court and more.
    Town of Oro Valley currently has a benefits program that is currently offered to employees of the Town who work 20 or more hours per week on a regular basis. (Part-time employees working at least 20 hours per week may qualify for participation in the individual plans, dependent upon the specific terms of coverage.) Please click on the following link to get a full description of all the benefits that the Town of Oro Valley offers.
    Town of Oro Valley Benefits Guide 2025/2026
    01
    Do you have a high school diploma or GED?
    • Yes
    • No
    02
    Do you have four (4) years' experience in office administration? Please explain.
    03
    Are you able to attend a Water Utility meeting one evening a month?
    • Yes
    • No
    04
    Do you understand that this is a part-time 19 hour/week position?
    • Yes
    • No
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