Diagnostic Imaging and Laboratory Coordinator HRS-779 - Hollister, California, United States

Job Summary: · The Diagnostic Imaging and Laboratory Coordinator is responsible for performing administrative functions within the Diagnostic Imaging and Laboratory departments. This role encompasses overseeing daily office operations, managing workflow and implementing administ ...

Job description

Job Summary:

The Diagnostic Imaging and Laboratory Coordinator is responsible for performing administrative functions within the Diagnostic Imaging and Laboratory departments. This role encompasses overseeing daily office operations, managing workflow and implementing administrative processes.

Duties/Responsibilities:

Provides administrative support to the Diagnostic Imaging Management Team and Laboratory Management team.

· Oversee daily office functions, ensuring the efficient management of schedules, communications and record-keeping.

· Schedule appointments, meetings, and departmental events; handle room bookings, and prepare meeting agendas and materials.

· Record and distribute meeting minutes, ensuring timely follow-ups on action items.

· Develop and maintain departmental templates for newsletters, calendars, schedules, and other communication materials.

· Manage internal and external communications, including drafting emails, memos, reports, and presentations.

· Proofread, edit, and prepare documents and policies for accuracy, consistency, and compliance with organizational standards.

· Coordinate travel arrangements for departmental staff, including booking flights, accommodation, and

transportation.

· Handle complex paperwork related to employment matters such as onboarding of new hires, training and competency documentation tracking, and other organizational employee requirements.

· Maintain departmental records, both digital and physical, ensuring accuracy, confidentiality, and accessibility.

· Manage office supplies, inventory, and equipment, ensuring resources are readily available and functional.

· Assists in reviewing attendance, timesheets, and payroll records.

· Maintain accurate records of completed reports, scans, and other documents related to Diagnostic Imaging and Laboratory.

· Work effectively with all members of the healthcare team to ensure the delivery of comprehensive quality care to all customers.

· Handles telephone information requests with courtesy, accuracy, and respect for confidentiality.

· Assists in the timely renewal of Diagnostic Imaging and Laboratory facility licenses (e.g. CDPH and CLIA), maintenance and service contracts from vendors.

· May be assigned to other operational tasks, audits, and projects.

· Ensure required licensures and BLS/certifications are current for all staff and applicable physicians.

· Conducts initial departmental walkthroughs for Laboratory and Diagnostic Imaging new hires, including workspace layout, reporting points, and safety resources.

· Keep track of on-going projects and provides summary to Management team.

· Create project or proposal presentations as requested.

· Manage special projects, including coordinating large departmental events, preparing reports, and overseeing process improvement initiatives.

Work closely with Human Resources and the Department Director to ensure the administrative team adheres to organizational policies and procedures. · Other duties as assigned.

Required Skills/Abilities:

Excellent organizational skills, with the ability to manage multiple tasks, priorities, and deadlines.

· Strong problem-solving skills, with the ability to make decisions quickly and efficiently.

· High level of attention to detail in managing documents, schedules, and communications.

· Extensive knowledge of office management systems, including scheduling software, records management, and communication tools.

· Excellent written and verbal communication skills, with experience in drafting professional correspondence.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software.

· Ability to maintain discretion and confidentiality when dealing with sensitive information.

Education and Experience:

• High school diploma or equivalent required Associates degree in business administration or a related field preferred.
• Work Experience Minimum Medical office or other healthcare environment preferred
• One year of administrative/general office experience 

Job Type: Full Time, Days

Pay: $32.00 to $44.00/hour

Ability to Commute:

• Hollister, CA Required)

Ability to Relocate:

• Hollister, CA 95023: Relocate before starting work (Required)

You can access the application form here:

Alternatively, you may submit your completed application directly to

All job offers are contingent upon the successful completion of a background check, physical exam, drug test, and verification of education qualifications and credentials.  

San Benito Health Care District is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination and harassment against employees, applicants for employment, individuals providing services in the workplace pursuant to a contract, and volunteers based on their actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex (including pregnancy, childbirth, lactation and related medical conditions), gender (including gender identity and expression), age (40 and over), sexual orientation, status, military and veteran status and any other consideration protected by federal, state or local law (sometimes
referred to, collectively, as "protected characteristics").