HR Recruiting Coordinator - Burr Ridge - Ultimate Autographs

    Ultimate Autographs
    Ultimate Autographs Burr Ridge

    22 hours ago

    $25,000 - $50,000 (USD) per year
    Description

    Benefits:

    401(k)

    401(k) matching

    Dental insurance

    Health insurance

    Paid time off

    Vision insurance

    About the Role

    We are seeking a highly organized, detail-oriented HR & Recruiting Coordinator to support recruiting, workforce operations, and payroll preparation for our hourly and operational teams. This hands-on, execution-focused role is ideal for someone who enjoys recruiting, managing multiple priorities, maintaining operational accuracy, and ensuring payroll inputs are prepared correctly and on time.

    The role plays a critical part in keeping hiring pipelines moving, employee data organized, and payroll documentation audit-ready. It also includes light accounting support, such as reviewing daily data checks for accuracy to ensure payroll and operational records are correct. This position works closely with the HR Manager to execute established processes, support employee onboarding, and maintain smooth workforce operations across the organization.

    Key Responsibilities

    Recruiting and Staffing

    Manage job postings, screen resumes, and conduct initial virtual candidate screenings

    Present qualified candidates to hiring managers following the recruitment process

    Coordinate interview scheduling with hiring managers

    Coordinate assessments and conduct reference checks

    Maintain accurate candidate records and timely communication

    Maintain candidate tracking and provide pipelines updates to the HR Manager

    Support offer letters and background check for new hires

    Onboarding and Offboarding

    Administer onboarding for new employees, including new hire packets, onboarding sessions, and introduction communications

    Ensure all required documentation is completed accurately and on time

    Support offboarding processes to ensure smooth employee transitions

    Benefit Administration Support

    Support administration of employee benefits programs, including new hire enrollment, changes and open enrollment coordination

    Policies, Procedures and Compliance

    Maintain HR documents, including employee handbooks, policies, procedures and SOPs

    Support compliance with federal and state employment laws and regulations

    HR Operations

    Maintain employee records and HR systems

    Track and manage PTO and time & attendance issues, including missed punches, and corrections

    Respond to routine employee HR questions

    Support compliance documentation and audits

    Escalate sensitive or complex issues appropriately

    Payroll Preparation & Light Accounting Support

    Collect, organize and prepare payroll data (hours, pay rates, overtime, revenue-sharing inputs) for HR Manager and accounting review

    Review daily data for completeness and flag discrepancies for review (timesheets, scorecards, etc.)

    Employee Relations

    Serve as a point of contact for routine employee questions regarding HR policies and procedures

    Support internal communications and coordinate employee engagement activities as directed and approved by the HR Manager

    Coordinate employee events and recognition initiatives, including monthly lunches, bi-annual employee gatherings, and annual employee milestones (e.g. birthdays and work anniversaries)

    Qualifications

    3–5 years experience in HR coordination, recruiting, and payroll preparation

    Experience recruiting hourly or operational roles is required

    Experience preparing payroll inputs

    Comfortable working with ATS and payroll systems

    Strong attention to detail and numerical accuracy

    Excellent organization, prioritization and follow-up skills

    Clear, professional communicator able to manage multiple priorities

    Skills

    Proficient in Google Workspace (Gmail, Docs, Sheets, Calendar, Meet, Drive)

    Ability to handle confidential information with discretion

    Knowledge of HR best practices

    Knowledge of payroll processing (a plus)

    Detail-oriented with strong problem-solving abilities

    Schedule

    Full-time position, 40 hours per week

    In-office role, Monday through Friday

    Core working hours: 9:00 AM - 5:30 PM

    Classification: Full-time, hourly, non-exempt

    Occasional additional hours may be required during peak recruiting or payroll periods

    Compensation & Benefits

    Hourly rate: $25 per hour

    Eligible for overtime in accordance with applicable wage and hour laws

    Paid Time Off in accordance with company policy

    Eligible to participate in the company 401(k) plan, subject to plan terms

    Benefits eligibility per company guidelines


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