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HR Recruiting Coordinator - Burr Ridge - Ultimate Autographs
Description
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
About the Role
We are seeking a highly organized, detail-oriented HR & Recruiting Coordinator to support recruiting, workforce operations, and payroll preparation for our hourly and operational teams. This hands-on, execution-focused role is ideal for someone who enjoys recruiting, managing multiple priorities, maintaining operational accuracy, and ensuring payroll inputs are prepared correctly and on time.
The role plays a critical part in keeping hiring pipelines moving, employee data organized, and payroll documentation audit-ready. It also includes light accounting support, such as reviewing daily data checks for accuracy to ensure payroll and operational records are correct. This position works closely with the HR Manager to execute established processes, support employee onboarding, and maintain smooth workforce operations across the organization.
Key Responsibilities
Recruiting and Staffing
Manage job postings, screen resumes, and conduct initial virtual candidate screenings
Present qualified candidates to hiring managers following the recruitment process
Coordinate interview scheduling with hiring managers
Coordinate assessments and conduct reference checks
Maintain accurate candidate records and timely communication
Maintain candidate tracking and provide pipelines updates to the HR Manager
Support offer letters and background check for new hires
Onboarding and Offboarding
Administer onboarding for new employees, including new hire packets, onboarding sessions, and introduction communications
Ensure all required documentation is completed accurately and on time
Support offboarding processes to ensure smooth employee transitions
Benefit Administration Support
Support administration of employee benefits programs, including new hire enrollment, changes and open enrollment coordination
Policies, Procedures and Compliance
Maintain HR documents, including employee handbooks, policies, procedures and SOPs
Support compliance with federal and state employment laws and regulations
HR Operations
Maintain employee records and HR systems
Track and manage PTO and time & attendance issues, including missed punches, and corrections
Respond to routine employee HR questions
Support compliance documentation and audits
Escalate sensitive or complex issues appropriately
Payroll Preparation & Light Accounting Support
Collect, organize and prepare payroll data (hours, pay rates, overtime, revenue-sharing inputs) for HR Manager and accounting review
Review daily data for completeness and flag discrepancies for review (timesheets, scorecards, etc.)
Employee Relations
Serve as a point of contact for routine employee questions regarding HR policies and procedures
Support internal communications and coordinate employee engagement activities as directed and approved by the HR Manager
Coordinate employee events and recognition initiatives, including monthly lunches, bi-annual employee gatherings, and annual employee milestones (e.g. birthdays and work anniversaries)
Qualifications
3–5 years experience in HR coordination, recruiting, and payroll preparation
Experience recruiting hourly or operational roles is required
Experience preparing payroll inputs
Comfortable working with ATS and payroll systems
Strong attention to detail and numerical accuracy
Excellent organization, prioritization and follow-up skills
Clear, professional communicator able to manage multiple priorities
Skills
Proficient in Google Workspace (Gmail, Docs, Sheets, Calendar, Meet, Drive)
Ability to handle confidential information with discretion
Knowledge of HR best practices
Knowledge of payroll processing (a plus)
Detail-oriented with strong problem-solving abilities
Schedule
Full-time position, 40 hours per week
In-office role, Monday through Friday
Core working hours: 9:00 AM - 5:30 PM
Classification: Full-time, hourly, non-exempt
Occasional additional hours may be required during peak recruiting or payroll periods
Compensation & Benefits
Hourly rate: $25 per hour
Eligible for overtime in accordance with applicable wage and hour laws
Paid Time Off in accordance with company policy
Eligible to participate in the company 401(k) plan, subject to plan terms
Benefits eligibility per company guidelines
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