- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Other services and perks.
- Procurement - Prepares purchase orders, contracts, associated procurement documents (change orders, amendments, exclusive acquisition justifications), and UT Market carts as assigned. Provides customer support for Amazon Business, Procurement Card, and UT Market. Responsible for tracking, organizing, and updating associated records.
- Accounts Payable - Processes vendor payments, travel and entertainment reimbursements, and all associated tasks to successfully create payments in a timely manner. Responsible for vendor account setup and updates to vendor profiles as needed. Works with customers and vendors directly to facilitate successful completion of payee information, payment vouchers, and direct deposit forms. Provides Accounting Office team support in the day-to-day processing and tracking of Accounting Office records (invoices, payments, contracts, purchase orders, etc.)
- Stakeholder Communication: Provides accurate, timely, and reliable communication to staff, faculty and vendors via email or other methods regarding business-related questions. This includes directing customers to UT and COFA policies on topics such as entertainment, procurement, travel, and associated payments. Communicates effectively with team members. Engages in team meetings. Reports relevant updates and concerns.
- Department Point of Contact Intake: Serves as point of contact for all department intake forms: Payee Information Forms, Guest Artist Forms, and procurement requests. Assists manager with inventory (tagging, certification, and records management), general workflow processes and improving office procedures to increase efficiency.
- Team Back Up: Provides backup for other sections of the accounting team including investigating transactions, processing corrections, and other duties as assigned.
- Bachelor's degree and a minimum of three years of relevant administrative experience.
- Four additional years of administrative experience in a related field may substitute for bachelor's degree.
- Demonstrated experience with accounts payable and receivable processing procedures.
- Required Competencies:
- Effective Communications
- Service Excellence
- Teamwork
- Managing Multiple Priorities
- Initiative
- Business Acumen
- Decision Making and Critical Thinking
- Demonstrated ability to navigate complex business systems.
- Demonstrated ability to communicate multifaceted processes to stakeholders.
- Prolonged screen time
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
Senior Administrative Associate, College of Fine Arts - Austin, United States - University of Texas at Austin
Description
Job Posting Title:
Senior Administrative Associate, College of Fine Arts----
Hiring Department:
College of Fine Arts----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
General Notes
The College of Fine Arts is the college of creativity at The University of Texas at Austin-a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.
Benefits package:
This job description may not contain all assigned duties, responsibilities, or aspects of the job described.Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.
This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.
Purpose
To provide support in the areas of procurement, accounts payable and customer service for the College of Fine Arts Dean's Office (COFA) Business Affairs team.
Responsibilities
Required Qualifications
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Salary Range
$55,000 + depending on qualifications
Working Conditions
Required Materials
Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.