Description

Job Description:

Office Specialist 2, Correctional Rehabilitation

Oregon State Penitentiary (Salem)

Are you looking to join a team of passionate professionals? Apply today and begin your career as an Office Specialist. This exciting employment opportunity is with the Oregon Department of Corrections at Oregon State Penitentiary (OSP) in Salem, Oregon. All interested parties are encouraged to apply. This recruitment maybe used to fill future vacancies.

The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC's mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.

These positions are represented by Association of Oregon Corrections Employees (AOCE). These positions may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Duties

The primary function of this position is to provide essential support services to the Correctional Rehabilitation section of the Oregon State Penitentiary, specifically the Correctional Counselors and Correctional Rehabilitation Manager. This position is responsible for general office support functions including word processing, scheduling meetings, managing calendars, data entry of confidential information, extensive filing of documents, creating documents, and special projects as needed. This position coordinates with county courts, Department of Justice, Department of Human Services, Child Welfare, special housing units, and other community stakeholders to interpret court documents and schedule telephonic appointments.

Minimum Qualifications

Your application materials will be reviewed to verify that you have:

• Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field; OR
• An equivalent combination of education and experience.

Desired Attributes

• Customer Service for a variety of stakeholders
• Managing calendars for scheduled calls and conference room
• Tracking delivery notifications
• Distributing documents
• Filing and tracking information for monthly data collection
• Obtaining required signature approvals
• Strong communication skills (verbal and written)
• Scheduling professional legal calls, court hearings and psychiatric evaluations
• Receiving, evaluating documentation, and scheduling or denning calls
• Managing and working with confidential information
• Preparing a variety of reports, memos, different types of correspondence (proofreads documents for general clarity, punctuation, grammar, spelling, capitalization and typographical errors)
• Updating and maintaining office manuals
• Ability to work with adults in custody
• Interpret and apply statutes, rules, regulations, policies, procedures, and guidelines

Preferred Skills

• Experience working in a law enforcement or correctional environment
• Certified in CJIS/LEDS (Criminal Justice Information System/Law Enforcement Data System)