Senior Specialist, Accounts Payable - Schaumburg - TouchTunes

    TouchTunes
    TouchTunes Schaumburg

    6 days ago

    Description
    Location: Schaumburg, IL (currently hybrid with up to 50% remote)
    Your mission on the Finance team:
    The Senior Specialist, Accounts Payable is responsible for overseeing the timely and accurate processing of all AP activities. This role coordinates end-to-end invoice processing: coding, reviewing, reconciliations, and payments. They will partner closely with internal stakeholders and external vendors to resolve discrepancies, clear aged or prepaid POs, and manage vendor set up and maintenance. This role will also partner closely with our Music department on royalties and advances.
    Your day-to-day:
    • Oversee timely processing of all ongoing AP workload and ensure proper invoice coding, documentation, approval, 3-way matching for PO invoices, and month-end cut-off.
    • Partner closely with the Music department to address, resolve, and follow-up on royalties payments, advances, and discrepancies.
    • Review invoices to log accruals, prepayments, fixed assets, VAT, and SRED to support Accounting with month-end close.
    • Onboard new and update existing vendors within the system.
    • Review and reconcile supplier statements and work with internal teams to support escalations and clear aged or prepaid POs.
    • Process weekly customer refunds, bi-weekly and ad-hoc payments, check signing/mailing, and reprocessing of returned ACH/checks.
    • Review (test basis) T&E expense reports and check approvals.
    • Develop a solid understanding of the AP-Royalties workflow and identify opportunities to enhance efficiency.
    • Provide guidance on AP policies/procedures.
    • Monitor controls to ensure accuracy and prevent payment fraud.
    • Train/mentor junior AP team members.
    • Support the evaluation and testing new functional features on systems.
    • Support other Finance department functions/additional duties as assigned.
    Your profile:
    • 4+ years of Accounts Payable experience.
    • Skilled in inventory and non-inventory processing, expense report review, and 3-way matching within ERP systems.
    • Knowledge of general accounting practices.
    • Strong customer service and written/verbal communication skills to build and maintain collaborative working relationships.
    • Highly organized, detail-oriented, and able to manage multiple priorities while meeting deadlines.
    • Exemplifies strong leadership skills and alignment to company Core Values.
    • Able to work independently and collaboratively, while being dependable, respectful and accountable.
    • Quick learner who adapts to changing priorities with flexibility and patience.
    • Strong analytical and problem-solving abilities.
    • Proficient in MS Excel, Word, NetSuite, and Concur.
    What's in it for you:
    At TouchTunes, your work impacts our customers as part of interesting projects that transform the in-venue entertainment industry. We foster open communication and collaboration across all levels, with approachable leaders that value all voices and empower you to excel and innovate. Our team thrives in an environment where fun meets hard work, and everyone is encouraged to be their authentic selves.
    Our Perks and Benefits:
    • Hybrid Work Environment: Hybrid schedule with 50% work-from-home and in-office time, with the ability to work anywhere in the world for up to 2 months per year.
    • Financial Wellness: Annual performance bonus, long-term company bonus, 401k matching, life insurance.
    • Comprehensive Benefits: Competitive health insurance and disability coverage, a Lifestyle Spending Account, access to telemedicine, and an unlimited sick days policy.
    • Professional Development: Continuous hands-on learning with access to e-learning platform, tuition reimbursement, and peer mentorship.
    • Accessibility: An inclusive workplace designed to accommodate people with disabilities.
    TouchTunes
    At TouchTunes, the world's largest in-venue interactive music and entertainment platform, we're all about sparking joy and human connection. That moment in a bar where someone at the next table cues the jukebox to play your favorite song? That's what we do - our platform plays millions of songs daily - but we're also so much more We just bought the largest soft-tipped darts business in the United States, we're reinventing our mobile app for launch later this year, and we're operating nearly 100,000 connected devices across North America and Europe. We're innovators, strategic thinkers, people making the future possible today - and what a great time to join our team.
    Work Requirements: Must be authorized to work in the United States
    TouchTunes is an Equal Employment Opportunity / Affirmative Action employer. TouchTunes provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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