Purchasing Manager - Waukesha, United States - KHS USA INC

Description

Job Description

Summary Directs and coordinates activities of personnel engaged in purchasing goods and services for KHS USA to find the best cost/value, delivery goods and quality; develops and implements procurement strategies to optimize the Company supply chain.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Plans, organizes, and controls activities related to the procurement function from intent to purchase through receipt of useable goods
• Organize, supervise, and direct the work of purchasing agents or buyers whose activities include supplier selection, price negotiations and establishing supplier contracts; coaches and mentors employees to retain talent
• Establishes and maintains purchasing system procedures in accordance with quality system (ISO) standards
• Analyzes market and delivery conditions to determine present and future availability of needed materials; establishes strategies and tactics to assure continuous reliable supply of goods and services reviews market indices, tariffs, and trade publications to insure best price and value for goods
• Responsible to insure supplier contracts are correct on commercial terms, price and item specifics, in alignment with corporate signature authority guidelines; seek guidance and collaborate with legal department on contract conditions
• Work with purchasing agents and buyers on procurement strategies, ensuring on time delivery, best cost/value and quality while improving corporate working capital. This requires optimizing inventory turns, rebates and payment discounts
• Develops and recruits suppliers; cultivates relationships with suppliers as business partners; assesses suppliers' production and distribution capabilities
• Establishes Key Performance Indicators to evaluate suppliers on multiple criteria (for example, price, quality, service support, availability, reliability and selection).
• Collaborate with KHS mechanical, electrical, manufacturing and quality engineers, sales and production on required materials; advise on materials availability, cost savings opportunities and design for manufacturability; minimize or eliminate single sourcing
• Collaborate with other KHS facilities to develop procurement strategies and drive cost savings

Supervisory Responsibilities

Is responsible for the management and overall direction, coordination, and evaluation of employees in the purchasing department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies :

Mastery of procurement principles and techniques; ability to implement optimal procurement system for current and future manufacturing requirements; demonstrated ability to understand technical aspects of materials and parts involved in the manufacturing process

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Interpersonal Skills - Focuses on solving conflict, not blaming; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities.

Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.

Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills.

Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.

Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue ; Conserves organizational resources.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Institute of Supply Management or APICS certification within a reasonable period of time.

Education and/or Experience

Bachelor's degree (B. A.) in business or supply chain management; more than five years senior level purchasing experience in an industrial equipment manufacturing environment.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of Database software; Inventory software; Manufacturing software; Order processing systems; Spreadsheet software and Word Processing software. Proficiency in business system/ERP software is essential

Certificates, Licenses, Registrations

Professional certification such as the Institute for Supply Management's Certified Purchasing Manager (CPM) or the American Purchasing Society's Certified Professional Purchasing Manager (CPPM) within a reasonable period of time is required.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.