File Clerk - Chicago, United States - MDR LAW

Description

We are looking for an organized File Clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues.

A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented.

The goal is to preserve the company's records and manage paperwork effectively.

Responsibilities

Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing

Sort all papers alphabetically and according to content, dates, significance etc.

Create or update records with new files and information

Store all paperwork in designated places securing the important documents

Enter paperwork into an electronic system either by data entry or by using optical scanners

Deal with all requests to access files and keep logs of borrowed papers

Develop an efficient filing system to make updating and retrieving files easier

Follow policies and confidentiality dictations to safeguard data and information

Monitor inventory of files, paper clips etc. and report shortages

Requirements

Familiarity with filing systems and file management

Proficiency in using office equipment such as scanners, copiers, and printers

Attention to detail and strong organizational skills

Excellent interpersonal and communication skills

Ability to work independently and remotely

Basic understanding of legal terminology and processes

Benefits

Our package offers health, dental, and vision coverage, life insurance, and a 401(k) plan for your well-being and financial security.