Associate Director of Post-Award Research Administration - Syracuse, NY

Job # · 042594 · Department Code · Department · Academic Affairs · Job Title · Associate Director of Post-Award Research Administration · Location · Syracuse, NY · Campus · Syracuse, NY · Commitment to On-Campus Experience · Syracuse University is committed to delivering an excep ...

Job description

Job #

042594

Department Code

Department

Academic Affairs

Job Title

Associate Director of Post-Award Research Administration

Location

Syracuse, NY

Campus

Syracuse, NY

Commitment to On-Campus Experience

Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.

Pay Range

$97,000 - $117,000

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate's education, training, work experience and key competencies; the university's strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level

S5

FLSA Status

Exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Full-time

Unionized Position Code

Not Applicable

Job Description

The Associate Directo of Post-Award Research Administration provides strategic and operational leadership for post-award sponsored research administration at Syracuse University. This position is central to ensuring that principal investigators (PIs), departmental budget administrators, and research staff receive high-quality, proactive support throughout the lifecycle of their sponsored awards.

Within Syracuse University's Office of Research, the Associate Director reports to the Assistant Vice President for Research and oversees key post-award functions including expense monitoring, effort reporting, and financial analysis. The role coordinates closely with Office of Research departments, the Office of Sponsored Accounting, and with school/college/departmental finance and administrative staff to ensure efficiency, compliance, and best practices in post-award grants management. A major focus of this position is building and sustaining a service-oriented grants management culture that emphasizes forecasting, expense planning, and cross-campus coordination to help PIs successfully steward their awards.

The Associate Director supervises a small team of research administration professionals and provides coordination and guidance to campuswide financial staff who support research administration and grants management at the department and college level.

Education and Experience

Minimum Qualifications

• Bachelor's degree in business administration, accounting, finance, public administration, or a related field.
• Seven (7) or more years of progressively responsible experience in sponsored research administration, with a significant focus on post-award management, preferably in a higher education or research-intensive environment.
• Three (3) or more years of supervisory or team leadership experience.
• Demonstrated knowledge of federal regulations governing sponsored research, including 2 CFR 200 (Uniform Guidance), and experience with federal sponsors such as NSF, NIH, DOD, or DOE.

Preferred Qualifications

• Master's degree in business administration, public administration, higher education administration, accounting, or a related field.
• Certified Research Administrator (CRA) designation through the Research Administrators Certification Council (RACC).
• Ten (10) or more years of experience in research administration, including experience at an R1 or research-intensive institution.

Skills and Knowledge

• Strong technical skills and experience with enterprise financial systems (e.g., PeopleSoft) and data analysis and reporting tools (e.g., Excel, Tableau Power BI).
• Strong communication, interpersonal, and problem-solving skills with demonstrated ability to work collaboratively across organizational boundaries.
• Experience leading organizational change initiatives, building new teams, or establishing post-award service units.
• Familiarity with AI-assisted tools and emerging technologies for research administration workflow improvement.
• Active engagement in professional organizations such as NCURA, SRA International, or similar.

Responsibilities

Post-Award Financial Management and Oversight:

• Oversee the day-to-day post-award management of sponsored research awards, including expenditure monitoring, budget-to-actual analysis, effort certification processes, cost transfers, and financial reporting.
• Develop and implement standardized processes for award financial forecasting, burn rate analysis, and spending projections to support PI decision-making and ensure timely expenditure of funds.
• Coordinate with the Office of Sponsored Accounting and the Comptroller's Office on financial compliance, invoicing, cash management, and audit-related activities to ensure seamless post-award operations.
• Monitor award terms, conditions, and sponsor-specific requirements to ensure institutional compliance throughout the award lifecycle.

PI and Campus Support Services:

• Serve as a primary resource and advisor to principal investigators, department administrators, and college business offices on post-award grants management best practices, policies, and procedures.
• Facilitate proactive communications with PIs regarding award status, upcoming deadlines, budget concerns, no-cost extension timelines, and closeout requirements.
• Lead training initiatives and workshops for faculty, staff, and departmental research administrators on post-award topics including Uniform Guidance requirements, effort reporting, allowable costs, and financial management tools.
• Develop templates, guides, and toolkits (including dashboards in Tableau and analytical models in Excel) to enhance PI and departmental self-service capabilities.

Team Leadership and Campus Coordination:

• Directly supervise, mentor, and develop a team of research administration professionals, fostering a culture of professional growth, accountability, and service excellence.
• Provide functional coordination, guidance, and training to decentralized financial and research administration staff across campus who support grants management at the department and college level.
• Establish performance metrics and service standards for the post-award team; track and report on key indicators such as response times, issue resolution, and PI satisfaction.
• Lead recruitment, onboarding, and professional development planning for post-award team members.

Process Improvement, Technology, and Data Analytics:

• Leverage institutional systems and tools including PeopleSoft, Tableau, Excel, Microsoft Office, and AI-assisted tools (e.g., Claude) to improve operational efficiency, data accuracy, and reporting capabilities.
• Identify opportunities for process improvement and automation in post-award workflows; design and implement solutions in collaboration with IT and research administration partners.
• In collaboration with campus data partners, develop and maintain post-award reporting tools that provide real-time visibility into portfolio performance and financial health of sponsored awards.
• Contribute to institutional strategic planning for research administration systems and infrastructure.

Compliance and Institutional Stewardship:

• Maintain expert-level knowledge of federal regulations governing sponsored research, including 2 CFR 200 (Uniform Guidance), agency-specific requirements (NSF, NIH, DOD, DOE, etc.), and New York State regulations as applicable.
• Collaborate with the Office of Sponsored Programs, Office of Sponsored Accounting, and Office of Research Integrity on compliance matters including cost sharing, program income, and conflict of interest reporting as they intersect with post-award management.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.