Certification / Compliance Officer - Dept. of Procurement Services - Chicago, United States - VetJobs

Description

Job Description

Under supervision, functions as an officer/team member in the Department of Procurement Services' Certification and Compliance Division to perform responsibilities with the highest levels of ethics and confidentiality; evaluate applications from businesses seeking certification from the City as a minority-owned, women-owned and veteran-owned business enterprise (MBE/WBE/VBE), a Disadvantaged Business Enterprise (DBE) and other diversity supplier certification programs; assist in monitoring certified businesses for compliance with contract requirements and applicable municipal, state and federal laws; and performs related duties as required


ESSENTIAL DUTIES
Reviews and evaluates applications from business enterprises seeking vendor certifications including MBE/WBE/VBE DBE, or BEPD (business enterprise owned by People with Disabilities), or ACDBE (airport concessions disadvantaged business enterprise)
Applies analytical skills in the evaluation of application information and supporting documentation (e.g. tax returns, financial records) relating to the ownership, financial status and control of business enterprises to assess accuracy and completeness of applications
Contacts applicants to clarify information, obtain missing information and request additional supporting documents; may participate in site visits to assist in auditing vendors' operations to verify business operations
Makes initial determinations of whether businesses meet certification eligibility requirements, and prepares written assessment and application summaries recommending approval or denial
Interprets policies and guidelines of City's diversity supplier certification programs and contract compliance requirements and regulations to contractors, business owners, and departmental managers
Attends outreach events to provide information and promote the City's diversity supplier programs; assists in conducting workshops to explain the application process and certification requirements
Participates in meeting with contractors and city personnel to explain M/W/DBE, EEO (Equal Employment Opportunity), CRO (Chicago Residency Ordinance) contract compliance and reporting requirements and penalties for non-compliance
Works with senior level staff in conducting site visits of construction and non-construction projects to monitor contract compliance with MBE/WBE requirements, EEO and CRO guidelines, and other federal, state, and local requirements
Reviews vendors employment and payroll records to ensure compliance with federal labor laws and payments to M/W/DBE vendors
Assists in conducting close-out audits to evaluate overall compliance
Creates and maintains databases using Microsoft Excel to maintain records of work activities, application reviews and other assignments; prepares detailed narrative and statistical work reports; prepares correspondence and maintains contract related files

Additional duties may be required for this position.

Certificates/Security Clearances/Other

Location: 121 North LaSalle, 8th Floor, Chicago, IL 60602

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

Additional Qualifications/Responsibilities

Qualifications

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a directly related field, plus two years of professional work experience involving the review and analysis of financial records, OR program auditing/ monitoring work, OR work involving fact finding analysis and investigative research and reporting, or an equivalent combination of training and experience provided that the minimum degree requirement is met

Preference will be given to candidates possessing the following:
Proficiency using Microsoft Excel and Word
Experience monitoring contracts for compliance
Previous work experience in auditing
Previous work experience analyzing financial statement or tax returns
Customer service experience

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