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- Handle daily building inspections and ensure facility and all employee work areas consistently clear/tidy/ exceed OSHA and Fire Safety guidelines
- Correspond email inquiries by clarifying desired information; researching, locating, and providing information.
- Resolve problems by clarifying issues; researching and exploring answers and alternative solutions; implementing solutions; escalating unresolved problems.
- Process invoices and distribute for approval, and maintain invoice file.
- Help with general handy work such as hanging artwork/pictures, moving furniture, unloading/lifting heavy boxes, putting small furniture items together, fixing broken desks and office chairs.
- Participate in the planning and execution of various personnel moves in and around building and offsite locations as needed.
- Assist with setting up new employees office space, equipment and supplies.
- 1+ years experience in facilities, management, or similar role
- Familiarity with computerized maintenance management systems.
- Must be able to work and communicate professionally, verbally, and in written form with internal and external customers.
- Demonstrated excellent customer service skills.
- Ability to exercise good judgment with sensitive and confidential information.
- Self-starter; able to learn new functions quickly and accurately; anticipate departmental needs and take proactive steps to follow through with proposed solutions or alternatives.
- Remain calm under pressure and work well with various personality types.
- Extremely detail-oriented, organized and able to multi-task in a fast-paced environment.
- Ability to meet deadlines and adjust to changing priorities.
- Ability to work overtime and weekends for moving, inspection and renovation projects as needed.
- Must be highly organized, attentive, has a sense of urgency, flexible and able to deal with frequent interruptions and changing priorities.
- The unique and exciting opportunity to work at one of the leading global entertainment companies
- Access to the tools, leadership, and resources you will need to create and drive a center of excellence
- The opportunity to do the best work of your career
- Work in an inclusive and diverse company culture
- Competitive benefits and programs to support your well-being
Coordinator, Workplace Services - Beverly Hills, United States - United Talent Agency
Description
UTA seeks an experienced and detail-oriented Workplace Services Coordinator to support a fast-paced facilities department.The Coordinator will be the first point of contact for internal customers seeking support or information regarding the facility and manage office functions including:
work order coordination, event set-up and deconstruction (chairs, tables, heat lamps, etc); reports deficiencies as well as suggestions for building or process improvement.
Additionally, the Coordinator will manage all outside contractors/vendors in support of the Facilities Department, including maintaining records, invoices, and contracts, coordinating project activities, and providing scheduling support.
This is a full-time position with benefits and will pay $25 per hour.What You Will Do
The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers – from actors, athletes and musicians to writers, gamers, and digital influencers.
One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands.
Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities
Reference:
ECNJOBID in the application