SEASONAL - Senior Center Clerk - Menasha, United States - City of Menasha, WI

Description

Salary: $16.50 Hourly

Location : Menasha, WI

Job Type: Part time less than 1200 hrs prev year hrs

Job Number:

Department: Health

Opening Date: 04/15/2024

Closing Date: 5/3/2024 4:00 PM Central

Summary of Job

The Clerk - Senior Center will be responsible for supporting Menasha Senior Center activities by providing a variety of administrative duties in a professional and positive manner. This includes monitoring Center activities, assisting facility users, ensuring daily activities and programs are set up and ready to begin, preparing necessary reports, and responding to a variety of inquiries including from outside agencies. The Clerk will also perform routine customer service duties.

Typical hours per week: 12
Essential Duties and Responsibilities

• Greet and assist Senior Center visitors; provide information and make appropriate referrals.
• Monitor all ongoing Center activities including those provided by internal or external staff, or facility rental groups; provide assistance as requested; ensure compliance with City facility-use regulations; maintain facility security.
• Answer all incoming telephone calls and emails. Responds to information inquiries and requests regarding Senior Center activities.
• Assist in the preparation and updating of Senior Center marketing materials as requested including social media and website.
• Gather information for monthly program summary; input data into a computer; prepare reports on monthly program performance as necessary.
• Register and check-in program participants using a dedicated registration software.
• Perform and assist with establishing administrative functions in an efficient manner including but not limited to: filing, word processing, tracking information, and maintaining department logs.
• Set up equipment and areas/rooms for special events or activities.
• Perform basic clean-up duties after activities.
• Open and close Senior Center facility as needed.
• Schedule events and rentals using program software, and monitor facility usage. Provide tours and rental information to community members.
• Communicate effectively with volunteers and staff.
• Report for work as scheduled.
• Perform other duties as assigned.

Qualifications

POSITION REQUIREMENTS/QUALIFICATIONS

• Previous experience working with the older adult population preferred.
• Previous administrative experience preferred.
• Ability to effectively communicate, both orally and in writing, with various stakeholders, both within and outside the Senior Center.
• Ability to maintain accurate records of all monies received at the Senior Center.
• Ability to establish and maintain effective working relationships with supervisors, volunteers, other City employees, and the public.
• Working knowledge of office equipment, including but not limited to computer, copier/printer, facsimile machine, and multi-line phone.
• Working knowledge of Microsoft Word/personal computers.

CERTIFICATES, LICENSES, REGISTRATIONS

• High school graduate
• Valid WI Driver's License

Job Knowledge, Skills and Abilities

PHYSICAL DEMANDS
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, stand, walk and use both hands to handle, touch, grasp; reach with hands and arms, talk and hear
• Specific vision abilities include close and distant vision, peripheral vision, depth perception and ability to focus
• Must be able to lift and/or carry up to 30 pounds on an occasional basis
• Availability and ability to work outside normal work hours with minimal notice
• Ability to work in varied environment conditions

FUNCTION OF POSITION DESCRIPTION
This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and abilities as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct, and control the duties of employees under supervision. The City of Menasha retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole judgement.

This job description is not a contract for employment.

The City of Menasha is an equal opportunity employer, in compliance with the American Disabilities Act. The City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

There are no benefits available for this position.